Operations Administrator

ezHIRE; Bradenton (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Annual performance bonus

Employer-paid health insurance

PTO (paid time off)

Life insurance

Disability coverage

Voluntary dental and vision plans

401(k) with employer match

Job summary

ezHIRE is recruiting for an Operations Administrator at our Manatee, Florida location. This hands-on role supports day-to-day operations, coordinating administrative tasks and supporting leadership as processes evolve in a fast-paced maritime logistics setting.

The ideal candidate brings 3–5+ years of ops admin experience in maritime or terminal environments, strong organization and MS Office skills, and the ability to work on-site in a dynamic team.

Qualifications

• Strong organizational skills and experience managing records, permits, and operational documentation.
• 3–5+ years of experience in operations administration, office administration, logistics support, or related roles.
• Prior experience in maritime, port, terminal, or marine logistics environments is required.

Responsibilities

• Serve as a primary point of contact for internal and external stakeholders.
• Support workforce coordination, scheduling, and time-off administration.
• Manage operational documentation, including permits, contracts and records retention.
• Support logistics documentation, including Bills of Lading and shipping records.
• Assist in coordinating financial processes and invoice documentation.
• Identify opportunities to improve administrative and operational processes.
• Coordinate office administration, supplies, and communication flow.
• Provide administrative and operational support for special projects.

Skills

Organizational skills

Multi-tasking

Interpersonal skills

Communication

Bilingual (English/Spanish)

Education

Associate's or Bachelor's degree in Business/Operations

Tools

Microsoft Office

Job description

Operations Administrator

Industry: Marine Logistics, Terminal Operations & Port Services

Location: Manatee, Florida | Primarily On-Site

The Opportunity

A growing marine logistics and terminal operations company is seeking an experienced Operations Administrator to support day-to-day operations at its Manatee location.

This is a highly visible role within a dynamic, entrepreneurial environment where processes continue to evolve as the organization expands. The ideal candidate will thrive in fast-paced settings, enjoy wearing multiple hats, and bring both operational discipline and flexibility to a growing team.

Candidates with prior experience within maritime, terminal, port, stevedoring, or related logistics environments are expected to thrive in this role.

Reporting directly to the Director of Operations, this position will provide key administrative and operational support to leadership while helping improve processes and support business growth.

The Role

This is a hands-on operations support position responsible for providing administrative coordination and operational support across the business.

Success in this role requires adaptability, initiative, and a willingness to support evolving business and operational needs.

The Operations Administrator will partner closely with leadership and operational teams to ensure documentation remains organized, communication flows effectively, and administrative processes support business operations.

Who You Are:

• Brings firsthand experience navigating the operational pace, complexities, and personalities in maritime and terminal environments.
• Is organized, adaptable, and comfortable managing multiple priorities.
• Enjoys being hands-on and actively supporting operational teams.
• Demonstrates grace under pressure to manage setbacks with patience and professionalism.
• Is comfortable working within an entrepreneurial environment where priorities shift quickly and team collaboration is essential.
• Thrives in dynamic, fast-paced environments.
• Maintains a positive attitude with a collaborative, service-oriented approach.
• Communicates effectively and possesses excellent interpersonal skills.

Qualificationsa

• Prior experience supporting operations within maritime, port, terminal, stevedoring, marine logistics, or related environments is required.
• 3–5+ years of experience in operations administration, office administration, logistics support, or related roles.
• Strong organizational skills and experience managing records, permits, and operational documentation.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Associate's or Bachelor's degree in Business, Operations, or a related field preferred. Equivalent industry experience will be considered.
• Bilingual (English/Spanish) is a plus, but not required.

What You'll Do

• Serve as a primary point of contact for internal and external stakeholders.
• Support workforce coordination, scheduling, and time-off administration.
• Manage operational documentation, including permits, contracts, and records retention.
• Support logistics documentation, including Bills of Lading and shipping records.
• Support administrative aspects of financial processes, including invoice coordination and related documentation.
• Assist in identifying opportunities to improve administrative and operational processes.
• Coordinate office administration, supplies, and communication flow.
• Provide administrative and operational support for special projects and evolving business needs.

Compensation & Benefits

• Competitive salary: $50,000–$70,000/year (based experience).
• Eligibility for annual performance bonus.
• Comprehensive benefits package including employer-paid medical coverage, PTO, life insurance, disability coverage, voluntary dental and vision plans, and a 401(k) with employer match.
• 100% employer-paid health insurance.

How to Apply

This search is being conducted confidentially in partnership with ezHIRE. Qualified candidates are encouraged to apply directly through the ezHIRE portal. We review every application and will be in touch with those who are a strong match.