Business Operations Executive Assistant

Malvern Panalytical; Norcross (GA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Hybrid work model

Job summary

Malvern Panalytical is seeking a Commercial Executive Assistant to support senior leaders across our Commercial organisation. You will manage calendars, coordinate travel, and handle complex schedules with discretion and professionalism.

You will collaborate with executive stakeholders, plan events, and provide high-quality administrative support while maintaining confidentiality and efficiency in a hybrid Norcross, GA environment.

Qualifications

• Typically 5 years’ experience in a Personal Assistant or Executive Assistant role.
• Strong organizational skills to manage multiple priorities.
• Ability to work independently with minimal supervision.
• Excellent planning, coordination and time management.
• Strong written and spoken English with clear communication.
• High discretion handling sensitive information.
• Proficient with digital tools and office technologies.
• Collaborative team player across levels of the organisation.
• Flexible, with occasional early starts or late finishes.

Responsibilities

• Manage complex calendars and scheduling for the Commercial Executive team.
• Proactively track actions, approvals, and requests to close items.
• Coordinate domestic and international travel including flights and visas.
• Organize meetings, site visits, workshops and customer events.
• Provide high-quality day-to-day administrative support to senior leaders.
• Process and coordinate expense claims and approval workflows.
• Act as a key contact for internal stakeholders and communications.
• Provide cover for the Business Operations EA when needed.
• Collaborate with the wider Executive Support team for seamless support.
• Support site activities and large-scale employee events.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Discretion

Communication

Tools

Office software

Job description

Job Type: Full-time

Location: Norcross, Georgia (Hybrid, minimum 2 days per week in the office)

Role Benefits: Competitive Salary + Benefits Package and more

Become part of making the impossible possible.

About The Role

As a Commercial Executive Assistant, you will provide proactive, high-quality support to senior leaders across our Commercial organisation, including the VP Sales & Applications, VP Marketing & Communications, and VP Customer Services. Working closely with executive stakeholders, you will play a critical role in ensuring the smooth operation of day-to-day activities, managing priorities, coordinating complex schedules, and supporting key business initiatives.

This role combines executive support, stakeholder coordination, event planning, and operational administration. You will be a trusted partner to senior leaders, helping them maximise their effectiveness while maintaining professionalism, discretion, and attention to detail at all times.

What You'll Be Doing

• Managing complex calendars and scheduling for members of the Commercial Executive Management team.
• Proactively tracking and following up on actions, approvals, and requests to ensure timely completion.
• Coordinating domestic and international travel arrangements, including flights, accommodation, ground transportation, visas, and detailed itineraries.
• Organizing and supporting meetings, customer visits, site visits, workshops, and other business events.
• Providing high-quality day-to-day administrative support to senior leaders.
• Processing and coordinating expense claims, while supporting approval workflows for executives and their teams.
• Acting as a key point of contact for internal stakeholders and supporting executive communications.
• Providing cover and support for the Business Operations Executive Assistant when required.
• Collaborating closely with the wider Executive Support team to ensure seamless support across the business.
• Supporting site-based activities and events, including town halls, leadership visits, and large-scale employee gatherings.

About You

• Typically 5 years' experience in a Personal Assistant, Executive Assistant, or similar senior administrative role
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively
• Ability to work independently with minimal supervision while maintaining a proactive approach
• Excellent planning, coordination, and time management skills
• Strong communication skills with excellent written and spoken English
• High levels of discretion and experience handling sensitive and confidential information
• Proficient with digital tools and office technologies
• A collaborative team player who builds positive relationships across all levels of the organisation
• Flexible in approach, with the ability to accommodate occasional early starts or late finishes when required

We provide market-leading, material characterization technologies for the world's most innovative companies, academic institutions, and government laboratories in the analytics of advanced materials.

We support our customers through their biggest challenges, from developing lifesaving vaccines to sustainable fuels. We wake up every day to delight our customers through innovation, high-quality solutions and workflows, and excellence in customer satisfaction.

We are a recognized leader for quality and insights in material characterization; winning customers with performance and keeping them with service. With more than 2,000 employees operating in over 20 countries across the world, and R&D sites in North America, Europe and Asia.

We are part of Spectris, a company which combines precision with purpose to equip customers to solve some of their greatest challenges to make the world cleaner, healthier and more productive. In 2025, Spectris acquired Micromeritics as part of Malvern Panalytical.