Senior Executive Assistant, Commercial Ops (Hybrid)

Malvern Panalytical; Norcross (GA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Hybrid work model

Job summary

Malvern Panalytical is seeking a Commercial Executive Assistant to support senior leaders across our Commercial organisation. You will manage calendars, coordinate travel, and handle complex schedules with discretion and professionalism.

You will collaborate with executive stakeholders, plan events, and provide high-quality administrative support while maintaining confidentiality and efficiency in a hybrid Norcross, GA environment.

Qualifications

• Typically 5 years’ experience in a Personal Assistant or Executive Assistant role.
• Strong organizational skills to manage multiple priorities.
• Ability to work independently with minimal supervision.
• Excellent planning, coordination and time management.
• Strong written and spoken English with clear communication.
• High discretion handling sensitive information.
• Proficient with digital tools and office technologies.
• Collaborative team player across levels of the organisation.
• Flexible, with occasional early starts or late finishes.

Responsibilities

• Manage complex calendars and scheduling for the Commercial Executive team.
• Proactively track actions, approvals, and requests to close items.
• Coordinate domestic and international travel including flights and visas.
• Organize meetings, site visits, workshops and customer events.
• Provide high-quality day-to-day administrative support to senior leaders.
• Process and coordinate expense claims and approval workflows.
• Act as a key contact for internal stakeholders and communications.
• Provide cover for the Business Operations EA when needed.
• Collaborate with the wider Executive Support team for seamless support.
• Support site activities and large-scale employee events.

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Discretion

Communication

Tools

Office software

Job description

Malvern Panalytical is seeking a Commercial Executive Assistant to support senior leaders across our Commercial organisation. You will manage calendars, coordinate travel, and handle complex schedules with discretion and professionalism.

You will collaborate with executive stakeholders, plan events, and provide high-quality administrative support while maintaining confidentiality and efficiency in a hybrid Norcross, GA environment.