Business Operations Executive Assistant

OMEGA, Inc.; Norcross (GA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work

Competitive salary

Benefits package

Job summary

OMEGA, Inc. is seeking a Commercial Executive Assistant to provide proactive support to senior leaders in our Commercial organisation. The role covers executive assistance, stakeholder coordination, event planning, and administrative operations in a hybrid setting.

You will manage complex calendars, coordinate travel, support meetings and visits, and handle confidential information with discretion. A minimum of five years in a similar role and excellent English communication are expected.

Qualifications

• 5+ years in a Personal Assistant or Executive Assistant role.
• Strong organizational and time-management skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage complex calendars for the Commercial Executive Management team.
• Coordinate domestic and international travel and itineraries.
• Support meetings, events, and site visits with detail and professionalism.
• Process expense claims and maintain executive workflows.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Education

Bachelor's degree preferred

Tools

MS Office

CRM/ERP systems

Job description

Commercial Executive Assistant Job Type: Full-time Location: Norcross, Georgia (Hybrid, minimum 2 days per week in the office) Role Benefits: Competitive Salary + Benefits Package and more

About the role

As a Commercial Executive Assistant, you will provide proactive, high-quality support to senior leaders across our Commercial organisation, including the VP Sales & Applications, VP Marketing & Communications, and VP Customer Services. Working closely with executive stakeholders, you will play a critical role in ensuring the smooth operation of day-to-day activities, managing priorities, coordinating complex schedules, and supporting key business initiatives. This role combines executive support, stakeholder coordination, event planning, and operational administration. You will be a trusted partner to senior leaders, helping them maximise their effectiveness while maintaining professionalism, discretion, and attention to detail at all times.

What you'll be doing

• Managing complex calendars and scheduling for members of the Commercial Executive Management team.
• Proactively tracking and following up on actions, approvals, and requests to ensure timely completion.
• Coordinating domestic and international travel arrangements, including flights, accommodation, ground transportation, visas, and detailed itineraries.
• Organizing and supporting meetings, customer visits, site visits, workshops, and other business events.
• Providing high-quality day-to-day administrative support to senior leaders.
• Processing and coordinating expense claims, while supporting approval workflows for executives and their teams.
• Acting as a key point of contact for internal stakeholders and supporting executive communications.
• Providing cover and support for the Business Operations Executive Assistant when required.
• Collaborating closely with the wider Executive Support team to ensure seamless support across the business.
• Supporting site-based activities and events, including town halls, leadership visits, and large-scale employee gatherings.

About you

• Typically 5 years' experience in a Personal Assistant, Executive Assistant, or similar senior administrative role.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Ability to work independently with minimal supervision while maintaining a proactive approach.
• Excellent planning, coordination, and time management skills.
• Strong communication skills with excellent written and spoken English.
• High levels of discretion and experience handling sensitive and confidential information.
• Proficient with digital tools and office technologies.
• A collaborative team player who builds positive relationships across all levels of the organisation.
• Flexible in approach, with the ability to accommodate occasional early starts or late finishes when required.

#LI-DB1

We provide market-leading, material characterization technologies for the world's most innovative companies, academic institutions, and government laboratories in the analytics of advanced materials. We support our customers through their biggest challenges, from developing lifesaving vaccines to sustainable fuels. We wake up every day to delight our customers through innovation, high-quality solutions and workflows, and excellence in customer satisfaction. We are a recognized leader for quality and insights in material characterization; winning customers with performance and keeping them with service. With more than 2,000 employees operating in over 20 countries across the world, and R&D sites in North America, Europe and Asia. We are part of Spectris, a company which combines precision with purpose to equip customers to solve some of their greatest challenges to make the world cleaner, healthier and more productive. In 2025, Spectris acquired Micromeritics as part of Malvern Panalytical.

We provide market-leading, material characterization technologies for the world's most innovative companies, academic institutions, and government laboratories in the analytics of advanced materials. We support our customers through their biggest challenges, from developing lifesaving vaccines to sustainable fuels. We wake up every day to delight our customers through innovation, high-quality solutions and workflows, and excellence in customer satisfaction. We are a recognized leader for quality and insights in material characterization; winning customers with performance and keeping them with service. With more than 2,000 employees operating in over 20 countries across the world, and R&D sites in North America, Europe and Asia. We are part of Spectris, a company which combines precision with purpose to equip customers to solve some of their greatest challenges to make the world cleaner, healthier and more productive. In 2025, Spectris acquired Micromeritics as part of Malvern Panalytical.

We provide market-leading, material characterization technologies for the world's most innovative companies, academic institutions, and government laboratories in the analytics of advanced materials. We support our customers through their biggest challenges, from developing lifesaving vaccines to sustainable fuels. We wake up every day to delight our customers through innovation, high-quality solutions and workflows, and excellence in customer satisfaction. We are a recognized leader for quality and insights in material characterization; winning customers with performance and keeping them with service. With more than 2,000 employees operating in over 20 countries across the world, and R&D sites in North America, Europe and Asia. We are part of Spectris, a company which combines precision with purpose to equip customers to solve some of their greatest challenges to make the world cleaner, healthier and more productive. In 2025, Spectris acquired Micromeritics as part of Malvern Panalytical.