Business Operations Coordinator

Galen Healthcare Solutions, Inc; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

A leading healthcare IT software provider seeks a proactive Business Operations Coordinator to support its data migration team. This role involves administrative and sales support, coordinating staffing, and ensuring efficient operations. Ideal candidates are organized problem solvers with strong communication skills, familiar with Microsoft tools and the healthcare IT sector.

Benefits

Health and Dental Insurance

Health Reimbursement Account

401K with employer match

Paid time off

Employee Assistance Program

Annual Company Meeting

Qualifications

• 3–5 years of professional experience in an administrative or operations role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Schedule and coordinate internal and external meetings.
• Manage accounts payable processes.
• Prepare reports and data analysis to support strategic planning.

Skills

Organizational skills

Time management

Communication

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Excel

Job description

Galen Healthcare Solutions, an RLDatix company, is a healthcare IT software and services organization that produces award-winning information archival and release-of-information solutions for the largest healthcare organizations in the United States. Our software is used daily by tens of thousands of physicians across the country.

As a company, we are honored to be ranked #1 in KLAS by our clients, including winning 2021’s coveted Top Overall IT Services Firm award, as well as recognition from Modern Healthcare, having appeared on their Best Places to Work list for 10+ years.

Galen has offices in Boston, MA, Chicago, IL, and Burlington, VT. This position will report to our Chicago office.

About the Role:
We’re looking for a proactive and highly organized Business Operations Coordinator to join our data migration team and support daily operations across multiple functions. In this role, you’ll provide administrative and sales support, assist with internal initiatives, and help coordinate staffing needs. This role is ideal for someone who thrives in a fast-paced environment, loves solving problems, and enjoys collaborating across teams.

Responsibilities:

• Schedule and coordinate internal and external meetings

• Support internal planning initiatives and team communications

• Manage accounts payable processes

• Assist with financial reporting and tracking

• Provide sales team support (e.g., scheduling calls, preparing statements of work, contributing to RFPs) for the data migration team

• Help with staffing coordination and onboarding of new resources

• Maintain and update shared documents, templates, and reports

• Collaborate cross-functionally to improve team efficiency and workflow

• Prepare reports, presentations, and data analysis to support strategic planning and decision-making

Qualifications:

• 3–5 years of professional experience in an administrative, operations, or support role

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Experience with the full suite of Microsoft products (Outlook, Teams, Excel, etc.)

• Familiarity with healthcare IT, sales, or staffing coordination is a plus

• Comfortable in a fast-paced, team-oriented environment

Benefit Highlights:

• Health and Dental Insurance

• Health Reimbursement Account

• 401K with employer match

• Paid time off

• Employee Assistance Program

• Annual Company Meeting

Must be a U.S resident or currently able to legally work in the U.S.

Salary range: $60-75,000 annually commensurate with experience