Business Operations Analyst

Jobtailor; Suisun City (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Jobtailor in Suisun City, CA seeks an experienced administrative professional to provide office management and program support across DoD-related operations. You will maintain databases, prepare reports and interoffice communications, and coordinate travel and schedules.

Qualifications include a minimum of two years of relevant experience (or six years in lieu of a degree), strong communication skills, and the ability to handle classified information in accordance with DCSA policies; active

Qualifications

• At least two (2) years of relevant administrative, program, or office support experience.
• Six (6) years of relevant administrative, program, or office support experience in lieu of a bachelor’s degree.
• Bachelor’s degree or equivalent; substitution allowable with six years of related work experience.
• Strong written and oral communication skills and interpersonal skills for cross-functional teamwork.
• Proficiency in English and Microsoft Office Suite.
• Proficiency in data analysis tools, including Microsoft Suite, SharePoint, and Excel.
• Strong problem-solving, critical thinking, and research abilities.
• Ability to handle Controlled Unclassified Information (CUI) and classified material in accordance with DCSA policies.
• Strong organizational and multitasking ability.
• Experience supporting senior executives or government agencies.
• Familiarity with DCSA policies, investigative support functions, and automated task systems.

Responsibilities

• Handle day-to-day office management and provide administrative, operational, and program support.
• Track initiations, completions, analytical/portfolio assistance, suspense actions, workloads, facility assignments, and customer requests.
• Maintain databases, spreadsheets, and files containing critical information.
• Research, implement, and communicate DoD and DCSA policies and procedures.
• Provide phone and desk coverage.
• Coordinate calendars, schedules, travel bookings, and official correspondence.
• Prepare letters, memos, reports, data/metrics, staff summaries, and classified documents.
• Create and edit reports, spreadsheets, presentations, newsletters, brochures, letters, memos, and interoffice communications.
• Track internal and external actions through task management systems.
• Coordinate training events and review Defense Travel System (DTS) submissions for leadership.
• Serve as point of contact for Regional Headquarters queries, monthly updates, and special requests from DCSA headquarters and staff.
• Perform other duties as assigned for the regional location.

Skills

Office management

Data analysis

Communication

Cross-functional teamwork

Problem solving

Education

Bachelor’s degree

6 years experience in lieu of degree

Tools

Microsoft Excel

SharePoint

Defense Travel System

Job description

• Handle day-to-day office management and provide administrative, operational, and program support
• Track initiations, completions, analytical/portfolio assistance, suspense actions, workloads, facility assignments, and customer requests
• Maintain databases, spreadsheets, and files containing critical information
• Research, implement, and communicate DoD and DCSA policies and procedures
• Provide phone and desk coverage
• Coordinate calendars, schedules, travel bookings, and official correspondence
• Prepare letters, memos, reports, data/metrics, staff summaries, and classified documents
• Create and edit reports, spreadsheets, presentations, newsletters, brochures, letters, memos, and interoffice communications
• Track internal and external actions through task management systems
• Coordinate training events and review Defense Travel System (DTS) submissions for leadership
• Serve as point of contact for Regional Headquarters queries, monthly updates, and special requests from DCSA headquarters and staff
• Perform other duties as assigned for the regional location

Requirements

• At least two (2) years of relevant administrative, program, or office support experience
• Six (6) years of relevant administrative, program, or office support experience in lieu of a bachelor’s degree
• Bachelor’s degree or equivalent; substitution allowable with six years of related work experience
• Strong written and oral communication skills and interpersonal skills for cross-functional teamwork
• Proficiency in English and Microsoft Office Suite
• Proficiency in data analysis tools, including Microsoft Suite, SharePoint, and Excel
• Strong problem-solving, critical thinking, and research abilities
• Ability to handle Controlled Unclassified Information (CUI) and classified material in accordance with DCSA policies
• Strong organizational and multitasking ability
• Experience supporting senior executives or government agencies
• Familiarity with DCSA policies, investigative support functions, and automated task systems
• Ability to coordinate across multiple stakeholders and manage sensitive information
• Must be a US Citizen with an active Secret clearance
• Must successfully complete a pre-employment drug screen
• Must be able to remain in a stationary position 75% of the time
• Must be able to work indoor conditions 90% of the time
• Must be able to frequently move standard office equipment up to 25 pounds
• Up to 10% local travel may be required

Core Competencies

Demonstrates strong organizational and multitasking abilities while providing comprehensive administrative and program support. Proficient in managing sensitive information and coordinating across multiple stakeholders in compliance with DCSA policies.

Highest-signal resume keywords

• Microsoft Office Suite Proficiency
• Data Analysis Tools Expertise
• Strong Written And Oral Communication Skills
• Experience Supporting Senior Executives
• Familiarity With DCSA Policies

ATS Optimization Keywords

Hard Skills

• Office Management
• Data Analysis
• Report Preparation
• Task Management Systems
• Database Maintenance
• Research Abilities
• Document Creation And Editing
• Calendar Coordination
• Travel Booking
• Handling Controlled Unclassified Information

Soft Skills

• Interpersonal Skills
• Problem-Solving
• Critical Thinking
• Multitasking Ability
• Cross-Functional Teamwork

Certifications & Qualifications

• Active Secret Clearance

Industry Keywords

• DCSA Policies
• Government Agencies
• Administrative Support
• Program Support
• Office Support

Tools & Technologies

• Microsoft Excel
• SharePoint
• Defense Travel System
• Automated Task Systems