Junior Business Operations Analyst

Jobtailor; Suisun City (CA); On-site; USD 60,000 - 78,000; Full time

Job summary

Jobtailor is seeking an experienced administrative professional to support the DCSA Directorate/Division leadership in Suisun City, CA. The role involves comprehensive administrative duties, records management, onboarding/offboarding, and policy implementation to ensure efficient operations.

The candidate will maintain files, manage calendars, prepare reports, and coordinate travel while upholding security protocols and confidentiality.

Qualifications

• Two (2)+ years of relevant administrative or office support experience.
• Proficiency in English; ability to draft and edit professional correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• Secret security clearance required and must pass a pre-employment drug screen.

Responsibilities

• Provide comprehensive administrative, records management, and operational support to DCSA Directorate/Division leadership.
• Establish and maintain electronic and hard copy files; prepare records for transfer or destruction per manuals.
• Assist with onboarding/offboarding, credential processing, roster maintenance, and employee support programs.

Skills

Administrative Support Experience

Microsoft Office Suite Proficiency

Strong Oral And Written Communication

Records Management

Time And Attendance Reporting

Education

High school diploma or equivalent

Tools

Automated Systems

Task Management Systems

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft SharePoint

Job description

• Provide comprehensive administrative, records management, and operational support to DCSA Directorate/Division leadership
• Establish and maintain electronic and hard copy files; prepare records for transfer or destruction according to DCSA manuals
• Assist with employee onboarding and offboarding, credential processing, roster maintenance, and employee support programs
• Implement and communicate office policies, procedures, and requirements through research and critical thinking
• Provide desk coverage, calendar management, travel coordination, and official correspondence preparation for regional leadership
• Prepare and process time and attendance reports using automated systems
• Liaise with internal DCSA offices and external government agencies
• Prepare reports, spreadsheets, presentations, correspondence, memoranda, communications, newsletters, and other documents
• Maintain task management systems, track suspense actions, and remind leadership of deadlines
• Coordinate conference rooms, equipment readiness, and audio/visual support
• Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices
• Secure, maintain, transmit, and destroy classified material and Controlled Unclassified Information
• Serve as a regional or office point of contact for administrative queries, general inboxes, and tasking assignments
• Identify data patterns and trends in available information sources
• Follow management system policies, procedures, and work instructions
• Protect company and customer information and promptly report incidents, nonconformities, or risks

Requirements

• At least two (2) years of relevant administrative or office support experience
• Strong oral and written communication skills
• Proficiency in English, with ability to draft and edit professional correspondence
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
• Secret security clearance
• High school diploma or equivalent
• Must successfully complete a pre-employment drug screen
• Ability to work Monday through Friday, 8:00 a.m. to 5:00 p.m.; evening and weekend hours may be required by business need
• Up to 10% local travel may be required
• Ability to remain in a stationary position 75% of the time
• Ability to move standard office equipment up to 25 pounds
• Ability to work indoor conditions 90% of the time

Core Competencies

Demonstrates strong administrative and operational support capabilities, including records management, employee onboarding, and effective communication. Proficient in Microsoft Office Suite and skilled in preparing various documents and reports while maintaining compliance with security protocols.

Highest-signal resume keywords

• Administrative Support Experience
• Microsoft Office Suite Proficiency
• Strong Oral And Written Communication Skills
• Secret Security Clearance
• Records Management

ATS Optimization Keywords

Hard Skills

• Records Management
• Time And Attendance Reporting
• Document Preparation
• Data Analysis
• Office Policy Implementation

Soft Skills

• Critical Thinking
• Communication
• Organizational Skills

Certifications & Qualifications

• Secret Security Clearance

Industry Keywords

• DCSA
• Controlled Unclassified Information
• Employee Onboarding
• Credential Processing
• Office Support

Tools & Technologies

• Automated Systems
• Task Management Systems
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft SharePoint