Business Office Manager (BOM)

Reflections Retirement Community; Ottawa (IL); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k with matching

Paid Time Off

Referral program

Paycom payroll

Job summary

Reflections Retirement Community in Ottawa, IL is seeking a dedicated finance and HR professional to join Heritage Woods of Ottawa as a full-time administrator.

You will oversee bookkeeping, accounts payable/receivable, payroll, and HR onboarding while supporting residents and staff with compassion and integrity in a home-like setting.

Qualifications

• Highschool diploma or GED equivalent required.
• 2+ years of bookkeeping or accounting experience.
• Assists residents in obtaining and maintaining financial assistance through Medicaid.
• Proficient understanding of HR functions including onboarding, orientation, and payroll.
• Strong organizational and time-management abilities.
• Displays readiness to mentor, motivate, and inspire team members.
• Demonstrates exceptional interpersonal skills.

Responsibilities

• Efficiently manages Community financial operations including accounts receivable and accounts payable activities.
• Manages resident billing procedures, ensuring compliance with collection policies and maintaining record-keeping standards.
• Provides human resource support to the Executive Director including assisting with interviews, new hire processing, onboarding compliance, and orientation.
• Processes payroll activities including review, verification, and final submission for approval.
• Oversees modifications in resident and employee statuses, ensuring all records are kept up-to-date, organized, and compliant with policy and regulation.
• Engages with residents and families in a compassionate and impactful manner, cultivating a warm and supportive environment where the values of love, compassion, and dignity are reflected in every interaction.

Skills

Bookkeeping

Payroll

HR onboarding

Interpersonal skills

Organizational skills

Mentoring team

Team collaboration

Tools

Paycom

Job description

Job Details: Job Location: Heritage Woods of Ottawa - Ottawa, IL 61350, Position Type: Full Time, Salary Range: $23.00 - $25.00 Hourly,

Responsibilities:

• Efficiently manages Community financial operations including accounts receivable and accounts payable activities
• Manages resident billing procedures, ensuring compliance with collection policies and maintaining record-keeping standards
• Provides human resource support to the Executive Director including assisting with interviews, new hire processing, onboarding compliance, and orientation
• Processes payroll activities including review, verification, and final submission for approval
• Oversees modifications in resident and employee statuses, ensuring all records are kept up-to-date, organized, and compliant with policy and regulation
• Engages with residents and families in a compassionate and impactful manner, cultivating a warm and supportive environment where the values of love, compassion, and dignity are reflected in every interaction

Qualifications:

• Highschool diploma or GED equivalent required
• 2+ years of bookkeeping or accounting experience
• Assists residents in obtaining and maintaining financial assistance through Medicaid
• Proficient understanding of HR functions including onboarding, orientation, and payroll
• Strong organizational and time-management abilities
• Displays readiness to mentor, motivate, and inspire team members
• Demonstrates exceptional interpersonal skills

Benefits:

• Advancement and professional growth opportunities
• Comprehensive medical, dental, and vision benefit packages
• EAP & wellness programs
• 401(k) with biweekly employer match*
• Outside-In Employee Referral Program
• Intentional work-life balance supported with competitive Paid Time Off*
• Self-service payroll & accuracy tools (Paycom)

*Benefits and eligibility may vary based on employment status (full-time/part-time)