Business Office Manager (BOM)

Brookstone Estates, Emerald Glen, & Grand Victorian; Mattoon (IL); On-site; USD 44,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with employer match

EAP & wellness programs

Paid Time Off

Referral program

Paycom payroll tools

Career advancement opportunities

Job summary

Brookstone Estates of Mattoon North in Mattoon, IL is seeking a Full Time Community Administrative Specialist to manage financial operations, resident billing, and HR support.

You will oversee payroll, accounts payable/receivable, and maintain compliant records, while assisting with interviews, onboarding, and orientation to ensure a smooth workflow and a compassionate resident experience.

Qualifications

• Highschool diploma or GED required.
• 2+ years of bookkeeping or accounting experience.
• Assists residents in Medicaid financial assistance.
• HR functions including onboarding, orientation, and payroll.
• Strong organizational and time-management abilities.
• Mentor and motivate team members.
• Exceptional interpersonal skills.

Responsibilities

• Efficiently manages Community financial operations including accounts receivable and accounts payable activities.
• Manages resident billing procedures, ensuring compliance with collection policies and maintaining record-keeping standards.
• Provides human resource support to the Executive Director including assisting with interviews, new hire processing, onboarding compliance, and orientation.
• Processes payroll activities including review, verification, and final submission for approval.
• Oversees modifications in resident and employee statuses, ensuring all records are kept up-to-date, organized, and compliant with policy and regulation.
• Engages with residents and families in a compassionate and impactful manner, cultivating a warm and supportive environment where the values of love, compassion, and dignity are reflected in every interaction.

Skills

Bookkeeping

Accounting

HR support

Payroll

Interpersonal skills

Mentoring

Education

Highschool diploma or GED

Tools

Paycom

Job description

Job Details

Job Location: Brookstone Estates of Mattoon North - Mattoon, IL, Position Type: Full Time, Salary Range: $44000.00 - $46500.00Salary/year

Responsibilities

• Efficiently manages Community financial operations including accounts receivable and accounts payable activities
• Manages resident billing procedures, ensuring compliance with collection policies and maintaining record-keeping standards
• Provides human resource support to the Executive Director including assisting with interviews, new hire processing, onboarding compliance, and orientation
• Processes payroll activities including review, verification, and final submission for approval
• Oversees modifications in resident and employee statuses, ensuring all records are kept up-to-date, organized, and compliant with policy and regulation
• Engages with residents and families in a compassionate and impactful manner, cultivating a warm and supportive environment where the values of love, compassion, and dignity are reflected in every interaction

Qualifications

• Highschool diploma or GED equivalent required
• 2+ years of bookkeeping or accounting experience
• Assists residents in obtaining and maintaining financial assistance through Medicaid
• Proficient understanding of HR functions including onboarding, orientation, and payroll
• Strong organizational and time-management abilities
• Displays readiness to mentor, motivate, and inspire team members
• Demonstrates exceptional interpersonal skills

Benefits

• Advancement and professional growth opportunities
• Comprehensive medical, dental, and vision benefit packages
• EAP & wellness programs
• 401(k) with biweekly employer match*
• Outside-In Employee Referral Program
• Intentional work-life balance supported with competitive Paid Time Off*
• Self-service payroll & accuracy tools (Paycom)
• *Benefits and eligibility may vary based on employment status (full-time/part-time)