Business Office Manager

Pacific Retirement Services; San Mateo (CA); On-site; USD 70,000 - 85,000; Full time

Job summary

Join a leading not-for-profit community for seniors as the Business Office Manager at The Peninsula Regent in San Mateo. Oversee financial operations, manage accounting tasks, and support team members in a vibrant environment dedicated to enriching residents' lives. Enjoy a competitive salary, benefits, and a chance to make a real impact.

Benefits

Scholarship Program

Medical coverage, dental, vision

401(k) with 4% match

Generous PTO plan

PayActiv (early wage access)

Qualifications

• Minimum of 3 years’ experience in full circle accounting or business office administration preferred.
• Intermediate knowledge of accounting principles and best practices.
• Exposure to Assisted Living or Skilled Nursing environments preferred.

Responsibilities

• Oversee daily Business Office operations, including AP, AR, CM, and Payroll.
• Handle Accounts Receivable tasks such as entering charges and processing resident statements.
• Serve as the primary contact for vendor inquiries and issue resolution.

Skills

Communication

Organization

Multi-tasking

Accounting Knowledge

Proficiency in Excel

Education

College or Business Training Program

Tools

Microsoft Office

Accounting Software

Point Click Care

Job description

Overview

Join our dedicated team at The Peninsula Regent, an inspiring not-for-profit community for those aged 60 and over in vibrant San Mateo, California! With over 30 years of excellence, we offer a dynamic environment where you can make a real impact on residents' lives. Our beautiful two-acre estate features both Independent Living and Assisted Living; all designed to foster an active, engaged lifestyle for our treasured residents. As part of our team, you’ll enjoy the satisfaction of enriching lives, amazing benefits and competitive pay, and the chance to work in a supportive, caring community.

About the role:

You will oversee the daily activities of the Business Office related to Accounts Payable (AP), Accounts Receivable (AR), Cash Receipts (CM) and Payroll (PR) as well as provide assistance to the Executive Director and Department Directors in coordination with the central office accounting team.

What you’ll be doing:

• Oversee daily Business Office operations, including Accounts Payable (AP), Accounts Receivable (AR), Cash Receipts (CM), and Payroll (PR), while supporting the Executive Director, Department Directors, and central office accounting team.
• Champion PRS Mission, Vision, and Core Values by fostering a culture of integrity, service, and accountability in all business office functions.

• Assign appropriate general ledger cost centers and spend categories to incoming invoices to ensure accurate financial coding and reporting, Scan and enter invoices into the Accounts Payable system, routing them for timely review and approval, Serve as the primary point of contact for vendor inquires, resolving issues related to payments and account discrepancies.

• Handle Accounts Receivable tasks such as entering charges, processing resident statements, monitoring AR aging, managing admissions/discharges/census changes, and resolving sensitive billing issues with residents and providers.
• Balance petty cash, process daily deposits, maintain accurate cashier logs, and complete the cash management workbook to ensure financial records align with the General Ledger.

Pay: $70,000 - $85,000 / annually DOE

About you:

• Minimum of 3 years’ experience in full circle accounting, accounts payable, or business office administration preferred.
• Intermediate knowledge of accounting, generally a result of a college or business training program.
• General understanding of internal control procedures, accounting principles and best practices, effective oral and written communication skills.
• Computer skills, including proficiency in Microsoft Office programs, accounting software and other relevant business applications.
• Highly organized and able to multi-task effectively, with proficiency in Excel; experience with Point Click Care and real estate is a plus.
• Exposure to Assisted Living or Skilled Nursing environments preferred.

Working at the Peninsula Regent, you’ll enjoy the following benefits:

• Scholarship Program
• Medical (90% of monthly premium paid by us), dental, vision
• 401(k) with 4% match
• Generous PTO (paid time off) plan
• A great team, stable leadership, and a positive work environment
• PayActiv (early wage access)

Whether you feel like you’d be a great fit for this position or not, we highly encourage you to apply.