Business Office Manager

MBK Senior Living; Dublin (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player in senior living is seeking a Business Office Manager to oversee accounting and HR functions. This role is pivotal in maintaining operational integrity and supporting a vibrant community. You will manage essential financial tasks, ensure compliance with regulations, and foster a supportive environment for both residents and team members. Join a dedicated team where your contributions will directly impact lives, and enjoy a rich benefits package that supports your professional growth and personal well-being.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k Matching

Childcare Assistance

Flexible Spending Accounts

Education Loan Assistance

Team Member Discounts

Health and Wellness Resources

Qualifications

• Strong PC skills and familiarity with office equipment.
• Ability to maintain confidentiality and excellent communication.

Responsibilities

• Oversee community accounting functions and human resource duties.
• Manage payroll functions and maintain employee files.
• Coordinate with Executive Director on community issues.

Skills

MS Office

Communication Skills

Mathematical Calculations

Confidentiality

Education

High School Diploma or GED

College Coursework or Degree

Job description

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At MBK Senior Living, we're committed to putting people first – our residents and team members. Exceeding expectations and enriching lives drives our day-to-day. It's all powered by Yoi Shigoto, a Japanese concept that translates to "good, quality work." It's more than a mantra. It's part of our company-wide commitment to build trust, set high standards, and develop potential in ourselves and others!

Whether You're Looking For a Flexible, Part-time Job Or The Pathway To a Lasting Career, You'll Find It Here At MBK Senior Living–and a Whole Lot More! When You Join The MBK Senior Living Team, You'll Enjoy:

• Impacting lives and building lasting relationships
• Executing exceptional signature programs in dining, fitness, wellness, and care
• A supportive community team that encourages personal and professional growth and celebrates your success
• A fun-filled, energetic environment centered in hospitality and high-quality service
• Competitive salaries
• Professional development, training, and personal coaching through our Mentor, Buddy, and Executive Director in Training Programs
• Education loan assistance & scholarships
• Financial and legal services
• Team Member discounts
• Health and Wellness resources

Full-time Benefits Include:

• Rich benefits package including Medical, Dental, Vision and 401k matching up to 4%
• Childcare and eldercare assistance
• Flexible spending accounts

If you're looking for a place where you can make an impact, find purpose and joy, and receive the training, tools, and support to reach your career goals – apply today!

Job Description

Our beautiful Emerald Valley community is seeking a Business Office Manager to join our team of senior living warriors!

Shift: Monday - Friday, 8:30AM - 5:00PM

Job Summary:

The Business Office Manager oversees and administers the community accounting systems and human resource functions, confidentially and in accordance with policies, procedures, and current federal, state and local standards, guidelines and regulations, while demonstrating the Principles and Core Values that MBK embraces.

Essential Job Duties (Include % of time for each responsibility):

• Perform, administer, and oversee the community accounting functions including but not limited to accounts receivable/collections, accounts payable, and management reports (40%)
• Accounts receivable duties include: preparing and sending resident billing statements, tracking daily census, making bank deposits, processing refunds or credits, etc.
• Ensure accounts are up to date, vendors are paid timely, and related activities are performed.
• Facilitate collections and coordinate resident move-in, move-out, and transfer documentation.
• Work with Corporate to ensure billing, payment, rent, and related charges are submitted timely.
• Perform Human Resource and Payroll duties (30%) including posting job openings, coordinating interviews, background checks, maintaining employee files, and assisting with leave occurrences.
• Coordinate all payroll functions, including generating reports, confirming hours, transmitting payroll, and tracking variances.
• Manage employee benefit programs, including communication, enrollment, and deductions.
• Maintain all employee and resident files, including wages, tax withholdings, and insurance.
• Manage, develop, organize, and evaluate the front desk department (20%).
• Hire, train, supervise, and evaluate front desk team members.
• Coordinate with the Executive Director and Department Heads on community issues (10%), including legal issues, worker compensation, and OSHA compliance.

Non-Essential Job Duties:

• Perform other duties or projects as assigned by the Executive Director.
• Order and maintain office supplies.
• Display tact and friendliness with residents, team members, and visitors.
• Promote teamwork and cooperation.
• Attend morning staff meetings.

Supervisory/Management Responsibilities:

• Concierge team (1 to 6 employees, average 4).

Minimum Job Requirements:

• High school diploma or GED.
• Background clearances as required by law.
• Health screening and negative TB test results.
• Solid PC skills, familiar with MS Office and office equipment.
• Ability to perform mathematical calculations.
• Discreet, able to maintain confidentiality.
• Excellent communication skills in English.
• Ability to explain and communicate effectively.
• Ability to make independent decisions and remain calm under stress.
• Professional tact and demeanor.

Preferred Job Requirements:

• College coursework or degree preferred.
• Accounting and HR experience preferred.
• Supervisory experience preferred.

Physical Demands:

• Must be mobile and able to perform physical tasks.
• Sit, stand, bend, and assist residents as needed.
• Lift up to 25 lbs occasionally, 10 lbs frequently.

Pay: $36 - 39/hr

Join MBK Senior Living to make an impact, find purpose, and grow your career. We’re proud of our history of excellence and recognition as a top employer in aging services.

MBK is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. For accommodations, contact [e-mail].