Business Office Manager

Adviniacare Pawtucket Pleasant Rehab; Pawtucket (RI); On-site; USD 50,000 - 70,000; Full time

Job summary

An established senior living provider is seeking a Business Office Manager to oversee A/R and A/P duties while managing HR and payroll functions. This full-time role requires a solid understanding of business office operations in a healthcare setting. The ideal candidate will have experience in managing billing processes, maintaining accounts receivable, and ensuring compliance with Medicaid and Medicare requirements. Join a forward-thinking organization dedicated to providing exceptional care and support to residents, where your contributions will truly make a difference.

Qualifications

• 2-3 years of experience in a healthcare Business Office.
• Detail-oriented with excellent computer skills.

Responsibilities

• Prepare billing and maintain knowledge of accounts receivable.
• Oversee accounts payable and audit petty cash.
• Perform collection calls and document activities.

Skills

Accounts Receivable

Accounts Payable

Billing and Collections

Detail-oriented

Computer Skills

Tools

Point Click Care Software

Job description

AdviniaCare is searching for a Business Office Manager to perform A / R and A / P duties along with overseeing the Human Resource and Payroll Coordinator. This position requires working knowledge of the Business Office in a nursing home facility. This is a full-time position offering comprehensive benefits and a competitive salary. We are an equal-opportunity employer.

AdviniaCare, a Pointe Group Care Community, is an established senior living provider operating assisted living, memory care, and skilled nursing facilities from Massachusetts to Florida, with a history of providing high quality care and services. We recognize industry challenges, and we strive to provide Exceptional Care, Every Resident, Every Day. This is core to our mission. If you feel that you have what it takes to contribute to our team and our mission, to devote yourself to the lives of others, then AdviniaCare is the organization for you.

Job Description

1. Prepare Private Pay and Patient Liability billing.
2. Maintain knowledge of Accounts Receivable, Medicaid, Pending processes, and coding for MassHealth requests and tracking, with some knowledge of Medicare and other insurances.
3. Understand MMQ requests and tracking, Patient Pay Amounts, and Private billing and collections.
4. Explain billing amounts owed to residents and/or responsible parties.
5. Perform routine collection calls to responsible parties.
6. Follow up on outstanding Private and PPA balances and resolve issues.
7. Document all collection activities in PCC.
8. Prepare daily census reports and perform census reconciliation.
9. Process accounts receivable adjustments and refunds.
10. Scan checks received and post them to PCC.
11. Enter withdrawals and deposits.
12. Maintain knowledge of Personal Needs Accounts.
13. Attend Medicare and Managed Care meetings.
14. Complete Payee Forms.
15. Oversee and process all accounts payable.
16. Audit Petty Cash.
17. Be willing to cross-train on Payroll and Human Resources duties.
18. Maintain knowledge of payroll processes.
19. Stay updated on HR changes and implement corporate directives related to payroll processing.
20. Perform additional duties as assigned.

Qualifications

1. 2-3 years of experience assisting or managing the Business Office of a healthcare facility, with SNF experience preferred.
2. At least 2 years of experience working in a Business Office of a healthcare facility.
3. Preferred experience with Point Click Care Software.
4. Candidate must be detail-oriented with excellent computer skills.