Business Office HR Coordinator (Northeast Bronx YMCA)

YMCA of Greater New York; New York (NY); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Retirement benefits

Medical insurance

Paid time off

Free YMCA membership

Job summary

YMCA of Greater New York is seeking a full-time Business Office HR Coordinator for the Northeast Bronx YMCA to oversee HR, payroll, and financial support. The role collaborates with the Business Manager to ensure accurate data entry, filing, and compliance across HR and administrative functions.

Responsibilities include processing employment documents, benefits changes, and payroll tasks, plus maintaining branch records and assisting with accounts payable and reporting.

Qualifications

• Bachelor’s Degree or equivalent work experience required.
• One to two years of experience in bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred.
• Strong computer skills. Knowledge of HRIS is a plus.
• Detail-oriented and can manage multiple projects simultaneously.
• Must be able to handle a high volume of work.
• Excellent customer service and communication skills.

Responsibilities

• Provide daily HR and payroll support for the branch.
• Assist with benefits administration and enrollment processes.
• Process employment and volunteer documents in a timely manner.
• Maintain employee and volunteer files.
• Assist with deposits, AP, reconciliations, and reporting.
• Support branch office operations and equipment management.
• Back up Administrative Assistants as needed.

Skills

Bookkeeping

Administrative assistance

Customer service

Communication skills

HRIS

Education

Bachelor’s Degree or equivalent

Tools

HRIS

Job description

Business Office HR Coordinator (Northeast Bronx YMCA)

Business Office HR Coordinator (Northeast Bronx YMCA)
Full-Time/Regular
$26.00 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, PersonalGrowth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The Northeast Bronx YMCA is seeking a Business Office HR Coordinator. Under the supervision of the Business Manager, the Business Office HR Coordinator will provide daily Human Resources and Payroll support, as well as support in some areas of Financial Business, to the branch.

Key Responsibilities:

Human Resources Responsibilities

• Responsible for the processing of employment and volunteer documents in a timely manner, including, but not limited to:
• Entry of employee and volunteer screenings into the applicable system.
• Assist with Youth & Family screening and agency processing.
• Assist with conducting new hire orientations / paperwork reviews with new or rehired staff (i.e., Benefit PowerPoint, paperwork, etc.).
• Generate and maintain the supply of New Hire Packets, Status Change forms, etc.
• Data entry into CONNECT: HR is completed timely and accurately.
• Assist with the maintenance and accurate filing of all employee and volunteer files.

Will assist the supervisor to ensure appropriate staff/agencies are notified with in the required timeframe regarding the following, but not limited to:

• Assist with leave requests, including FMLA, disability, paid family leave, personal leave, etc.
• Help coordinate medical plan changes, providing staff with benefit summaries and information.
• Provide vacation hours, sick hours, and personal benefits upon request.
• Assist with employment verification requests.
• Timely response to unemployment claims in the absence of the supervisor.
• Timely entry of Workers' Comp claims in the absence of the supervisor.

Will assist with tracking training completions for all branch staff to ensure compliance, including, but not limited to, Praesidium Academy Child Abuse Prevention, Preventing Sexual Harassment, Cyber Security Awareness, Active Assailant, Time-Clock Use, etc.

Financial Responsibilities

• Assist in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting. Resolve and track chargebacks.
• Assist in processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP & PO tracking reports. Run open PO and Income-On-Hold (IOH) reports to notify branch staff.
• Assist in handling petty cash flow, auditing receipts, and preparing Accounts Payable reimbursement vouchers.
• Assist in collecting purchasing card documents and submitting them to the Association Office (AO).
• Assist in the distribution of financial reports to all branch department heads.
• Maintain and update the branch's business office records, including vendor files and business office archives, in accordance with the File Retention guidelines.
• Assist in government contract record-keeping and reporting to the agency in a timely manner.

Other Responsibilities

• Act as a backup for the branch's Administrative Assistants (i.e., assisting department heads, distributing mail, etc.).
• Assist the branch with maintaining all office equipment and computers, and ordering and managing equipment supplies. Help to create and submit HelpDesk tickets.
• Order and manage the inventory of the branch's office supplies.

Desired Skills & Experience:

• Bachelor’s Degree or equivalent work experience required.
• One (1) to two (2) years of experience in bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred.
• Strong computer skills. Knowledge of HRIS is a plus.
• Detail-oriented and can manage multiple projects simultaneously.
• Must be able to handle a high volume of work.
• Excellent customer service and communication skills.

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work.

EQUAL OPPORTUNITY EMPLOYER DRUGFREE WORKPLACE

Auxiliary aids and services are available upon request to individuals with disabilities.