Business Office Assistant

Elderwood Administrative Services; Town of Barton (NY); On-site; USD 47,345,000 - 55,446,000; Full time

Job summary

Elderwood Administrative Services in New York is seeking a Business Office Assistant to support the daily operations of the healthcare business office, including resident accounts, billing and collections, and processing daily transactions.

The ideal candidate will have experience with Medicare A and B, Medicaid, third-party payers, and Medicaid applications, and will interact with residents, families, and staff while maintaining accuracy and compliance.

Qualifications

• Minimum of one year previous Accounts Receivable experience required.
• Working knowledge of Medicare A and B, Medicaid and third party insurance required.
• High school diploma with business training, including typing and book keeping. Proficient in Excel is a plus.
• Experience in a Long Term Care setting highly preferred.
• This position requires reading, writing, speaking, and understanding English at an intermediate level.

Responsibilities

• Enter new admits and maintain resident accounts.
• Process daily transactions such as petty cash and accounts receivable.
• Handle billing for physician and pharmacy services and Medicaid applications.
• Answer phones and prepare departmental reports and correspondence.
• Support the Business Office Coordinator with special projects and overflow.
• Reconcile resident banking statements and run end-of-month reports.

Skills

Accounts Receivable

Medicare A & B knowledge

Medicaid knowledge

Third-party insurance knowledge

Excel proficiency

Education

High school diploma with business training

Tools

Excel

Job description

Salary

$16.51 to 19.35 per hour

Overview

Elderwood is seeking a Business Office Assistant!

The ideal candidate will have experience in a healthcare business office-related setting, with working knowledge of third-party payers, census, private pay collections, and the Medicaid application process.

The Business Office Assistant supports the Business Office Coordinator and the daily operations of the business office by establishing and maintaining resident accounts, billing and collection of private pay accounts, and processing daily transactions such as petty cash and accounts receivable. This individual also processes physician and pharmacy billing, assesses the status of Medicaid applications, answers phones and prepares and maintains departmental correspondence and reports.

Responsibilities

Business Office Assistant:

• Enters new admits
• Attends morning report
• Updates admission record with any contact changes
• Prepares cut letters
• Attends weekly rehab meeting
• Manages RFMS , reviews resident banking statements , reconciles RFMS
• Enters ancillary charges for month end
• Completes Insurance Verification forms for Part B
• Filing , scanning
• Runs reoccurring transaction report before room and board statements and before end of month and applies tax receipt assessment on any accounts that have been missed
• Facility banking
• Replenishes resident cash box and petty cash box
• Meets with residents/ families for short-term admission paperwork
• Counts cash boxes weekly with Business office Coordinator
• Opens and sorts Business office Mail
• Supports the Business office Coordinator with special projects and overflow
• Scans room and board checks and resident trust checks

Qualifications

Business office Assistant:

• Minimum of one year previous Accounts Receivable experience required.
• Working knowledge of Medicare A and B, Medicaid and third party insurance required.
• High school diploma with business training, including typing and book keeping. Proficient in Excel is a plus.
• Experience in a Long Term Care setting highly preferred.
• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors.In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.