Billing Office Assistant

Williamsville SNF; Village of Williamsville (NY); On-site; USD 2,066,000 - 3,444,000; Part time

Job summary

Elderwood at Williamsville is seeking a part-time Billing Office Assistant to join our healthcare business office. The role supports resident accounts, billing and collections, and daily financial transactions in a healthcare business office.

The ideal candidate has at least one year Accounts Receivable experience, knowledge of Medicare A/B and Medicaid, and basic Excel skills; LTC setting experience is preferred. High school diploma with business training is required.

Qualifications

• Minimum of one year Accounts Receivable experience.
• Working knowledge of Medicare A and B, Medicaid and third party insurance.
• Experience in a Long Term Care setting highly preferred.
• High school diploma with business training; typing and bookkeeping skills a plus.

Responsibilities

• Enters new admits 1 day a week and maintains MCR/INS log 1 day a week.
• Attends morning report with facility staff.
• Updates admission records with contact changes.
• Prepares cut letters and handles filing/scanning.
• Manages resident accounts and processes billing and collections.
• Reconciles RFMS and processes tax receipts where needed.

Skills

Accounts Receivable

Typing

Medicare/Medicaid knowledge

Long Term Care experience

Education

High school diploma

Tools

Excel

Job description

Billing Office Assistant

Requisition ID: 2026-36731

# of Openings: 1

Area of Interest: Administration

Company: Elderwood

Location: Elderwood at Williamsville

Position Type: Regular Part-Time

Shift: Day shift every Monday, Wednesday, and Friday

Salary: Up to $25 / hour

Reporting Category: Non-Clinical

Overview

Elderwood at Williamsville is seeking a full time Billing Office Assistant to join our team.

The ideal candidate will have experience in a healthcare business office related setting, with working knowledge of third party payers, census, private pay collections, and the Medicaid application process.

Billing Office Assistant - Position Overview

The Billing Office Assistant supports the Business Office Coordinator and the daily operations of the business office by establishing and maintaining resident accounts, billing and collection of private pay accounts, and processing daily transactions such as petty cash and accounts receivable.

• Responsible for assisting the Business Office Manager with general office duties.
• This individual also processes physician and pharmacy billing, assesses the status of Medicaid applications, answers phones and prepares and maintains departmental correspondence and reports.

Join Our Team

Are you ready for a rewarding career? Join a company that cares for you, too.

Responsibilities

• Enters new admits - 1 day a week and does MCR/INS log 1 day a week
• Attends morning report with key facility staff
• Updates admission record with any contact changes
• Prepares cut letters
• Attends weekly rehab meeting
• Manages RFMS , reviews resident banking statements , reconciles RFMS
• Enters ancillary charges for month end
• Completes Insurance Verification forms for Part B
• Filing, scanning
• Runs reoccurring transaction report before room and board statements and before end of month and applies tax receipt assessment on any accounts that have been missed
• Facility banking
• Replenishes resident cash box and petty cash box
• Meets with residents/ families for short term admission paperwork
• Counts cash boxes weekly with Business office Coordinator
• Opens and sorts Business office Mail
• Supports the Business office Coordinator with special projects and overflow
• Scans room and board checks and resident trust checks

Qualifications

• Minimum of one year previous Accounts Receivable experience required.
• Working knowledge of Medicare A and B, Medicaid and third party insurance required.
• Experience in a Long Term Care setting highly preferred
• High school diploma with business training, including typing and book keeping. Proficient in Excel is a plus.

• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.