Business Office Assistant

Elderwood; Town of Waverly (NY); On-site; USD 22,000 - 26,000; Full time

Job summary

Elderwood in Town of Waverly, NY seeks a Business Office Assistant to support resident accounts, billing and collections, and daily transactions within the business office.

Ideal candidate has AR experience, familiarity with Medicare/Medicaid and third-party payers, a high school diploma with business training, and proficient Excel skills; healthcare/long-term care background is a plus.

Qualifications

• Minimum one year Accounts Receivable experience required.
• Working knowledge of Medicare A and B, Medicaid and third party insurance.
• High school diploma with business training; proficient in Excel.
• Experience in a Long Term Care setting preferred.
• Must read, write, speak and understand English at an intermediate or higher level.

Responsibilities

• Enter new admits and update resident accounts.
• Process billing and collections for private pay accounts.
• Handle daily transactions, including petty cash and accounts receivable.
• Verify insurance (Part B) and process Medicaid applications.
• Sort mail, scan documents, and support special projects as needed.

Skills

Accounts Receivable

Attention to detail

Interpersonal skills

English proficiency

Education

High school diploma with business training

Tools

Excel

Billing software

Job description

Overview

Elderwood is seeking a Business Office Assistant! The ideal candidate will have experience in a healthcare business office-related setting, with working knowledge of third-party payers, census, private pay collections, and the Medicaid application process.

Salary

$16.51 to 19.35 per hour

Overview

The Business Office Assistant supports the Business Office Coordinator and the daily operations of the business office by establishing and maintaining resident accounts, billing and collection of private pay accounts, and processing daily transactions such as petty cash and accounts receivable. This individual also processes physician and pharmacy billing, assesses the status of Medicaid applications, answers phones and prepares and maintains departmental correspondence and reports.

Responsibilities

• Enters new admits
• Attends morning report
• Updates admission record with any contact changes
• Prepares cut letters
• Attends weekly rehab meeting
• Manages RFMS , reviews resident banking statements , reconciles RFMS
• Enters ancillary charges for month end
• Completes Insurance Verification forms for Part B
• Filing , scanning
• Runs reoccurring transaction report before room and board statements and before end of month and applies tax receipt assessment on any accounts that have been missed
• Facility banking
• Replenishes resident cash box and petty cash box
• Meets with residents/ families for short-term admission paperwork
• Counts cash boxes weekly with Business office Coordinator
• Opens and sorts Business office Mail
• Supports the Business office Coordinator with special projects and overflow
• Scans room and board checks and resident trust checks

Qualifications

• Minimum of one year previous Accounts Receivable experience required.
• Working knowledge of Medicare A and B, Medicaid and third party insurance required.
• High school diploma with business training, including typing and book keeping. Proficient in Excel is a plus.
• Experience in a Long Term Care setting highly preferred.
• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.