Business Office

Nebraska Wesleyan University; Lincoln (NE); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Disability benefits

Retirement plan

Paid time off (vacation/holidays)

Job summary

Nebraska Wesleyan University is seeking a full-time Business Office Associate to assist with daily operations of the Business Office. The role provides receptionist duties, accounts payable/receivable processing, collections and general administrative support.

Responsibilities include front office interactions, processing invoices and payments, vendor management, HR paperwork backup, and ensuring data accuracy through audits.

Qualifications

• Bachelor's degree in business, accounting or related field is required or equivalent combination of education and experience.
• Two or more years of experience in accounts payable, accounts receivable, or related administrative role.
• Working knowledge of payroll, accounts payable/receivable, HR practices, and applicable regulations.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Strong organizational, analytical and problem-solving skills; excellent written, verbal and interpersonal communication.
• Ability to work independently while maintaining professionalism and confidentiality.

Responsibilities

• Be the face of the business office by providing front office support, answering calls, and assisting visitors, students, faculty and staff.
• Process accounts payables and receivables, including invoices, expense reports, check requests, vendor payments and student payments.
• Manage the collection process and associated vendors.
• Maintain vendor records, W-9s, 1099s and support credit card administration.
• Respond to questions regarding student accounts, payables, receivables, and HR processes.
• Perform system and file audits to ensure data accuracy and compliance.
• Back-up the HR Generalist with new hire paperwork and personnel records.
• Complete other administrative duties as assigned.

Skills

Organizational skills

Communication skills

Confidentiality and professionalism

Problem-solving abilities

Education

Bachelor's degree in business, accounting or related field

Tools

Microsoft Office Suite

ERP/HRIS familiarity

Accounts payable/receivable software

Job description

Department

Business Office

Position Summary

Nebraska Wesleyan University is seeking a full-time Business Office Associate who will assist with the daily operations of the Business Office. This role will provide receptionist, accounts payable, accounts receivable, collections and administrative support.

Responsibilities

• Be the face of the business office by providing front office support, answering phone calls and assisting visitors, students, faculty and staff with questions and concerns.
• Process accounts payables and receivables, including invoices, expense reports, check requests, vendor payments and student payments.
• Manage the collection process and associated vendors.
• Maintain vendor records, W-9's, 1099s and support credit card administration.
• Respond to parents, students, employees and vendor questions regarding student accounts, payables, receivables, and HR processes.
• Perform system and file audits to ensure data accuracy and compliance.
• Back-up the HR Generalist with new hire paperwork and personnel records.
• Complete other administrative duties as assigned.

Qualifications

• Bachelor's degree in business, accounting or a related field, or equivalent combination of education and experience.
• Two or more years of experience in accounts payable, accounts receivable, business office operations, or a related administrative role.
• Working knowledge of payroll, accounts payable, accounts receivable, HR practices, and applicable employment and tax regulations.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.
• Strong organizational skills, analytical, and problem-solving skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently while maintaining a high level of professionalism and confidentiality.

Preferred Qualifications

• Experience in higher education or a non-profit organization.
• Familiarity with ERP, HRIS, or integrated financial systems.

Salary

• NWU offers a competitive wage and comprehensive benefits plan including Health Insurance, Life Insurance, Disability benefits, Retirement, five weeks of paid time off per year with vacation and holidays, and 100% tuition discount for dependents after one year.

Nebraska Wesleyan University provides equal educational and employment opportunities to qualified persons in all areas of university operation without regard to religion or creed, age, genetic information, gender identity and expression, sexual identity and orientation, veteran status, disability, marital status, race, or national or ethnic origin, in compliance with state and federal laws, including but not limited to Title XII, Title IX, and the ADA. E-Verify, EOE.