Business Office Admin: Accounts Receivable & HR Support

St. Catherine Catholic School; Sarasota (FL); Hybrid; USD 17,000 - 27,000; Part time

Job summary

Cardinal Mooney Catholic High School in Sarasota, FL seeks an Administrative Assistant to the Business Office to support accounts receivable, parent relations, and staff. The role involves invoicing in FACTS, deposit processing, and collaboration with the Principal and Business Manager.

Qualifications include a finance-related degree, HR/AR experience, strong communication, and proficiency with MS Office. This is an hourly, nonexempt position requiring confidentiality and reliability.

Qualifications

• AA or bachelor’s degree in finance or equivalent.
• Experience in HR and accounts receivable.
• Excellent written and oral communication skills.
• Detail-oriented with ability to work independently.
• Discretion and ability to maintain confidentiality.
• Strong computer skills with Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Assist and coordinate with FACTS Tuition & Financial Aid platform.
• Invoice tuition and fees due to the school in FACTS.
• Answer and respond to family inquiries via telephone and emails.
• Manage, collect and process weekly deposits.
• Report and discuss delinquencies with Principal monthly.
• Prepare and maintain spreadsheets as directed by Principal/Business Manager.
• Assist with budget, audit and accreditation preparation.
• Take annual inventory of property.
• Provide staff support, including filing and retrieval of documents.
• Cover Assistants during breaks and PTO.
• Other duties and projects as assigned.

Skills

Communication

Attention to detail

Judgment & confidentiality

Task prioritization

MS Office

Education

Finance degree

Tools

Telephone systems

Office equipment

Job description

Cardinal Mooney Catholic High School in Sarasota, FL seeks an Administrative Assistant to the Business Office to support accounts receivable, parent relations, and staff. The role involves invoicing in FACTS, deposit processing, and collaboration with the Principal and Business Manager.

Qualifications include a finance-related degree, HR/AR experience, strong communication, and proficiency with MS Office. This is an hourly, nonexempt position requiring confidentiality and reliability.