Administrative Assistant to Business Office

St. Catherine Catholic School; Sarasota (FL); On-site; USD 17,000 - 27,000; Part time

Job summary

Cardinal Mooney Catholic High School in Sarasota, FL seeks an Administrative Assistant to the Business Office to support accounts receivable, parent relations, and staff. The role involves invoicing in FACTS, deposit processing, and collaboration with the Principal and Business Manager.

Qualifications include a finance-related degree, HR/AR experience, strong communication, and proficiency with MS Office. This is an hourly, nonexempt position requiring confidentiality and reliability.

Qualifications

• AA or bachelor’s degree in finance or equivalent.
• Experience in HR and accounts receivable.
• Excellent written and oral communication skills.
• Detail-oriented with ability to work independently.
• Discretion and ability to maintain confidentiality.
• Strong computer skills with Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Assist and coordinate with FACTS Tuition & Financial Aid platform.
• Invoice tuition and fees due to the school in FACTS.
• Answer and respond to family inquiries via telephone and emails.
• Manage, collect and process weekly deposits.
• Report and discuss delinquencies with Principal monthly.
• Prepare and maintain spreadsheets as directed by Principal/Business Manager.
• Assist with budget, audit and accreditation preparation.
• Take annual inventory of property.
• Provide staff support, including filing and retrieval of documents.
• Cover Assistants during breaks and PTO.
• Other duties and projects as assigned.

Skills

Communication

Attention to detail

Judgment & confidentiality

Task prioritization

MS Office

Education

Finance degree

Tools

Telephone systems

Office equipment

Job description

Administrative Assistant to Business Office

#3495

Sarasota, Florida, United States

Company

Cardinal Mooney Catholic High

Job Description

Title: Administrative Assistant to Business Office

Reports to: Principal and/or Business Manager

Location: Cardinal Mooney Catholic High School |Sarasota, FL

Classification: Hourly/Nonexempt

Overview

Cardinal Mooney Catholic High School, within the Diocese of Venice in Florida, Inc. works diligently to support and strengthen the Catholic Church and its value system. By word and example, teachers and staff support all of the official religious teachings of the Catholic Church throughout their personal and professional lives.

The Administrative Assistant to the Business Office will carry out administrative tasks, with a focus on accounts receivable, parent relations, and staff support.

Job R esponsibilities

• Assist and coordinate with FACTS Tuition & Financial Aid platform
• Invoice tuition and fees due to the school in FACTS
• Answer and respond to family inquiries via telephone and emails
• Manage, collect and process weekly deposits
• Report and discuss all delinquencies with Principal, each month
• Prepare and maintain spreadsheets, as needed and directed by the Principal and Business Manager.
• Assist with budget, audit and accreditation preparation
• Take annual inventory of property
• Provide all support to faculty and staff, including filing and retrieval of documents.
• Cover Assistants during breaks and PTO
• Other job duties and projects, as assigned

Requirements

• AA or bachelor’s degree in finance or equivalent, preferred.
• Experience in HR and Accounts Receivable.
• Excellent communication skills, both written and oral.
• Attention to detail and able to work independently.
• Exhibits good judgment and keeps confidentiality.
• Ability to manage and prioritize multiple tasks with emphasis on meeting deadlines.
• Strong computer skills with Microsoft Office Suite (word, excel, outlook).
• Proficiency with multi-line telephones, computers, and other office equipment, such as copiers and scanners.
• Constant use of both hands and fingers (i.e. typing).
• Extended periods of sitting and occasional walking.
• Light lifting and carrying under 25 pounds.
• Occasional periods of bending and kneeling.
• Must pass DOV assigned level II FDLE background check.

Please note: State of Florida law requires fingerprinting and clearance through the Florida DOE Background Screening Clearinghouse for all school-based positions. For informational purpose only: https://info.flclearinghouse.com/