CFO Administrative Assistant & AP Specialist

Archchicago; United States; On-site; USD 43,000 - 53,000; Full time

Job summary

Marian Catholic High School is seeking an Administrative Assistant to support the Chief Financial Officer and Business Office. Primary duties include accounts payable processing, documentation review, and financial recordkeeping with a focus on accuracy and internal controls.

The ideal candidate has strong organizational and communication skills, experience with financial software, and the ability to work both independently and collaboratively in a school office environment.

Qualifications

• Minimum a high school diploma; strong interpersonal and communication skills.
• Experience with cash management, bookkeeping, accounts payable, insurance, or related business functions.
• Knowledge of Blackbaud, Corpay, and/or similar financial management applications preferred.

Responsibilities

• Reports to the Chief Financial Officer and supports the Business Office serveries, including Accounts Payable, PO processing, invoice reviews, and payment reconciliations.
• Maintains financial records, assists with cash management, and provides administrative, human resources, and bookkeeping support as assigned.

Skills

Interpersonal skills

Communication

Organizational skills

Data entry

Computer skills

Problem-solving

Financial software experience

Education

High School Diploma

Tools

Blackbaud

Corpay

Job description

Marian Catholic High School is seeking an Administrative Assistant to support the Chief Financial Officer and Business Office. Primary duties include accounts payable processing, documentation review, and financial recordkeeping with a focus on accuracy and internal controls.

The ideal candidate has strong organizational and communication skills, experience with financial software, and the ability to work both independently and collaboratively in a school office environment.