Administrative Assistant to Business Office

Cardinal Mooney Catholic High; Sarasota (FL); Presencial; USD 21.000 - 30.000; Jornada completa

Descripción de la vacante

Cardinal Mooney Catholic High School in Sarasota, FL seeks an Administrative Assistant to support the Business Office. The role focuses on accounts receivable, parent relations, and staff support, reporting to the Principal and/or Business Manager.

Responsibilities include invoicing tuition in FACTS, handling family inquiries, managing weekly deposits, maintaining spreadsheets, assisting with budgets and audits, and providing general office support to faculty and staff.

Formación

• AA or bachelor’s degree in finance or equivalent is preferred.
• Experience in HR and Accounts Receivable.
• Excellent written and oral communication skills.
• Attention to detail and ability to work independently.
• Maintains confidentiality and possesses good judgment.
• Ability to manage multiple tasks and meet deadlines.
• Strong Microsoft Office skills (Word, Excel, Outlook).
• Proficient with multi-line phones, computers, copiers, and scanners.
• Able to sit for long periods with light lifting up to 25 lbs.
• Must pass FDLE background check.

Responsabilidades

• Assist and coordinate with FACTS Tuition & Financial Aid platform.
• Invoice tuition and fees due to the school in FACTS.
• Answer family inquiries via telephone and emails.
• Manage, collect and process weekly deposits.
• Report delinquencies to Principal monthly.
• Prepare and maintain spreadsheets as directed by Principal and Business Manager.
• Assist with budget, audit and accreditation preparation.
• Take annual inventory of property.
• Provide support to faculty and staff, including filing and retrieval of documents.
• Cover Assistants during breaks and PTO.
• Other duties as assigned.

Conocimientos

HR experience

Accounts Receivable

Communication skills

Attention to detail

Multitasking

Confidentiality

MS Office

Office equipment

Educación

AA or bachelor’s degree in finance or equivalent

Herramientas

Microsoft Office Suite

Descripción del empleo

Administrative Assistant to Business Office

#3495

Sarasota, Florida, United States

Company

Cardinal Mooney Catholic High

Job Description

Title: Administrative Assistant to Business Office

Reports to: Principal and/or Business Manager

Location: Cardinal Mooney Catholic High School |Sarasota, FL

Classification: Hourly/Nonexempt

Overview

Cardinal Mooney Catholic High School, within the Diocese of Venice in Florida, Inc. works diligently to support and strengthen the Catholic Church and its value system. By word and example, teachers and staff support all of the official religious teachings of the Catholic Church throughout their personal and professional lives.

The Administrative Assistant to the Business Office will carry out administrative tasks, with a focus on accounts receivable, parent relations, and staff support.

Job R esponsibilities

• Assist and coordinate with FACTS Tuition & Financial Aid platform
• Invoice tuition and fees due to the school in FACTS
• Answer and respond to family inquiries via telephone and emails
• Manage, collect and process weekly deposits
• Report and discuss all delinquencies with Principal, each month
• Prepare and maintain spreadsheets, as needed and directed by the Principal and Business Manager.
• Assist with budget, audit and accreditation preparation
• Take annual inventory of property
• Provide all support to faculty and staff, including filing and retrieval of documents.
• Cover Assistants during breaks and PTO
• Other job duties and projects, as assigned

Requirements

• AA or bachelor’s degree in finance or equivalent, preferred.
• Experience in HR and Accounts Receivable.
• Excellent communication skills, both written and oral.
• Attention to detail and able to work independently.
• Exhibits good judgment and keeps confidentiality.
• Ability to manage and prioritize multiple tasks with emphasis on meeting deadlines.
• Strong computer skills with Microsoft Office Suite (word, excel, outlook).
• Proficiency with multi-line telephones, computers, and other office equipment, such as copiers and scanners.
• Constant use of both hands and fingers (i.e. typing).
• Extended periods of sitting and occasional walking.
• Light lifting and carrying under 25 pounds.
• Occasional periods of bending and kneeling.
• Must pass DOV assigned level II FDLE background check.

Please note: State of Florida law requires fingerprinting and clearance through the Florida DOE Background Screening Clearinghouse for all school-based positions. For informational purpose only: https://info.flclearinghouse.com/