Business Office Accountant

Del Mar College Testing Center; Corpus Christi (TX); Sur place; USD 42 000 - 56 000; Plein temps

Résumé du poste

Del Mar College Testing Center is seeking a Billing and Accounts Specialist to manage third-party sponsor billing, reconcile subledgers, post payments, and maintain student account records. You will verify charges, review documentation, and resolve discrepancies to support accurate student financial services.

This role also backs daily bank deposits, maintains contracts, and assists students with registration and inquiries about loans, billing, and payments across campus.

Qualifications

• Bachelor's degree and three years related experience.
• Knowledge of general accounting and bookkeeping principles.
• Experience with billing and payment processes in education settings.

Responsabilités

• Process third-party sponsor billing and Dual Credit billing, verify documentation, post charges and payments, and resolve discrepancies.
• Collaborate with Registrar's Office and Financial Aid to process tuition payments and balance records.
• Reconcile bookstore transactions and perform daily reconciliations for accuracy and completeness.
• Review contracts and sponsor accounts; provide information to faculty, staff, vendors, and sponsors.

Connaissances

General accounting

Accounts receivable

Bookkeeping

Microsoft Excel

Analytical skills

Formation

Bachelor's degree in accounting or related field

Outils

Microsoft Office Suite (Word, Excel, Outlook)

Description du poste

The purpose of this position is to work with the Dual Credit Office and Student Enrollment Office to process billing, third-party sponsor billing, reconcile bookstore transactions, perform daily reconciliations, and maintain records. This is done by verifying/reviewing subledger activity on student accounts; verifying documentation related to charges, credits, and other payments received; checking for errors; posting payments and filing documents; and reviewing reports from previous activities. Additional responsibilities include assisting students with registration and responding to general questions regarding loans, billing, and payments.

This position serves as the backup for preparing and processing daily bank deposits, maintains rental contracts and payment records, and assists with the development and maintenance of Standard Operating Procedures (SOPs) for the office. Office environment with frequent interaction with students, faculty, staff, vendors, sponsoring agencies, and the public. Requires prolonged periods of sitting, computer use, and occasional lifting of office materials. This position is assigned a primary campus; however, the College operates as one unified institution across three campuses. Employees are considered members of a single college team and may be required to work at any campus to support operational needs, staffing requirements, meetings, training, special events, or other business-related activities.

Minimum Qualifications

Bachelor's degree. Three (3) years related experience.

Required Job Knowledge, Skills, Abilities

Knowledge of general accounting and bookkeeping principles, particularly as applied to subledger/accounts receivable reconciliation. Knowledge of billing and payment processes in a higher education setting (tuition, loans, third-party sponsorships, dual credit billing) Experience developing or maintaining office procedures and documentation. Knowledge of basic operational, technical, and office processes. Proficiency with Microsoft Office applications including Word, Excel, and Outlook.

Strong attention to detail with a high degree of accuracy.

Proficiency in reconciling accounts and identifying/resolving discrepancies. Ability to maintain records and spreadsheets effectively. Organizational, analytical, and problem-solving skills. Written communication skills for documenting SOPs and maintaining clear records.

Strong customer service and communication skills. Dependability and ability to manage multiple tasks and deadlines. Ability to maintain confidentiality and handle sensitive financial information responsibly. Ability to communicate courteously and effectively with students, faculty, staff, and public.

Preferred Qualifications

Experience in higher education business office operations, accounting, accounts receivable, or student financial services.

Experience using student information systems and financial/accounting software. Experience with general ledger activities.

Special Instructions to Applicants

This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws requiring verification of identity and authorization to work in the United States. Employment is contingent upon the successful completion of a criminal background check and reference checks. The College reserves the right to cancel, extend, or otherwise modify recruitment actions. Del Mar College is an Equal Opportunity Employer. Upon request, reasonable accommodations will be provided to qualified individuals with disabilities throughout the application process. Del Mar College supports veteran employment and provides consideration to qualified veterans consistent with Texas law. This position is not eligible for employment visa sponsorship now or in the future.

Our Culture

Del Mar College is committed to fostering a culture aligned with The Viking Way, which emphasizes respect, integrity, collaboration, accountability, and a commitment to excellence. Employees are expected to contribute to a positive work environment by demonstrating professionalism, supporting colleagues and students, and engaging in continuous learning and development. In support of the College’s Strategic Plan 2024-2029, Guiding Star III : Cultivate, all employees are encouraged to actively participate in opportunities that promote personal and professional growth, advance a culture of belonging, and strengthen the College’s ability to serve its students and community.

Job Duties

Job Duty

Processes third-party sponsor billing and Dual Credit billing, verifies supporting documentation, posts charges and payments, and resolves discrepancies related to student accounts.

Job Duty

Works collaboratively with students, the Registrar's Office, and the Financial Aid Office to process tuition payments. Answers customer questions in person and over the telephone, processes and balances payments received, and maintains records of student waivers and exceptions.

Job Duty

Reconciles bookstore transactions and performs daily financial reconciliations to ensure accuracy and completeness of records.

Job Duty

Analyzes and monitors contractual agreements and third-party student sponsoring agency accounts related to financial accounting matters. Serves as an informational resource for faculty, staff, vendors, and sponsoring agencies regarding financial support and account‑related processes. Performs other duties as assigned, including providing support at any college campus as operational needs require.

Job Duty

Reviews subledger activity on student accounts, verifies charges and credits, identifies errors, posts payments, and maintains accurate financial records and files.

Job Duty

Print student schedules and answer questions about account balances and refunds due. Assist with refunds, including analyzing charges for accuracy, recalculating student bills, and checking balances in other terms.

Job Duty

Maintains rental contracts and payment records, ensuring proper documentation, tracking, and timely processing of payments.

Job Duty

Serves as backup for preparing and processing daily bank deposits while maintaining compliance with institutional cash-handling procedures.

Job Duty

Assist with the development, review, and maintenance of Standard Operating Procedures (SOPs) for Business Office operations. Other duties as assigned.

Supplemental Questions

• * Do you have a Bachelor's Degree?
  • Yes, I have a Bachelor's degree or higher. (Submission of transcript(s) with conferred/award date is required)
  • No, I do not have the required education.
• * Do you have three (3) years related experience?
  • Yes.
  • No.

Required Documents

• Resume
• Letter of Interest
• Transcripts

Optional Documents

Del Mar College is an Equal Opportunity Employer. As provided by law, Del Mar College does not discriminate on the basis of race, color, sex (including pregnancy, gender identity/transgender status, sexual orientation), age, national origin, religion, disability, genetic information, or any other constitutionally or statutorily impermissible reason.