Business Administrator 2

Northwestern University; Evanston (IL); On-site; USD 67,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Tuition benefits

Job summary

Northwestern University’s NUFAB seeks a Business Administrator to oversee day-to-day administrative, financial, and operational functions for the micro/nano fabrication core. You will coordinate with HR, Budget, Facilities, IT, and Provost offices to implement policies and ensure compliant, efficient daily operations.

The role emphasizes independent interpretation of university policies, strong communication, attention to detail, and the ability to manage budgets, payroll, travel, events, and

Qualifications

• 4 years' administrative experience including budgets, finance, grants, facilities, and/or human resources.
• Strong written and oral presentation skills and meticulous record-keeping.
• Ability to interpret university policies and work with multiple central offices.
• Self-motivated to work independently following established policies.

Responsibilities

• Oversees budget determination and fiscal resource allocation.
• Manages payroll, purchasing, travel and T&E transactions, and chart strings.
• Ensures prompt payment of invoices and reconciles expenses to the budget.
• Maintains communications through newsletters and website updates.
• Plans and coordinates events and liaises with Facilities and IT.
• Provides supervision to student temps or work-study staff.

Skills

Administrative experience

Interpersonal skills

Written & verbal communication

Independent work

Education

Bachelor's degree in business or accounting

Job description

Department: NUFAB - Micro/Nano Fabrication

Salary/Grade: EXS/7

Job Summary

The NUFAB Business Administrator will administers operational, financial, & business functions in support of the area/unit's mission & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Implements existing policy & ensures the effective, compliant, & efficient completion of daily administrative operations. May represent business area on internal &/or external administrative affairs by exchanging information.

NUFAB is where groundbreaking research is done. Our qualified and experienced staff members are always looking to find innovative solutions to your tough research problems. We maintain state-of-the-art micro- as well as nano-fabrication tools and are always working to stay at the forefront of technology.

NUFAB is seeking a Business Administrator who will provide the day-to-day administrative and financial performance oversight and reconciliation for the research core. The ideal candidate will be able to independently interpret university policies and procedures to accomplish NUFAB's goals with minimal supervision. Equally important are strong communication skills, outstanding technical skills, and attention to detail.

Specific Responsibilities

Work Complexity

• EE uses some judgment to adapt an advanced knowledge of skills, methods, practices, policies &/or procedures & a moderate degree of innovation, analysis & reasoning to complete work that is somewhat project oriented & involves some complex problems &/or decisions.
• EE administers policy.

Budget & Financial

• Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
• Directly responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chart strings using NU protocol.
• Ensures prompt payment of invoices, researching errors/delayed transactions.
• Monitors open encumbrances & deficit chart strings.
• Level I NU Financials approver.
• Reviews & reconciles actual expenses to budget per NU Audit guidelines.
• Approves funds reallocation within budget as necessary & appropriate.

Communications & Outreach

• Produces, edits, &/or distributes newsletter.
• Manages website, assuring updates are made in a timely manner.
• Plans numerous special events throughout the year, assuring all logistics are complete.

Facilities & Safety

• Monitors area facilities conditions & directs requests to Facilities Management using FAMIS.
• Maintains key database & security.
• Brings requests for building & space improvements to attention of management.

IT Services

• Acts as liaison to IT to ensure technology systems are properly installed & maintained.
• Appropriates necessary hardware, software & network infrastructure services from central or internal IT.
• Issues work order requests for maintenance, repairs & upgrades.

Supervisory

• Provides work direction for student temps or work study students.

Miscellaneous

• Performs other duties as assigned.

Minimum Qualifications

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience.
• 4 years' administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.

Minimum Competencies

• Good interpersonal skills, ability to work with individuals from many cultural backgrounds and varying language skills.
• Demonstrated written and oral presentation skills, ability to keep careful records, complete assigned forms, follow up as necessary to meet identified needs.
• Self-motivated to work independently following established policies and procedures.

Target hiring range for this position will be between $67,000-$75,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits

• At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness

• Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
• We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development

• Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.