Business Manager

HELP USA; New York (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Paid Time Off

401(k)

And More !

Job summary

HELP USA in Brooklyn, NY seeks a Business Manager to support the Executive Director with budgets, purchasing, timekeeping, payroll, and HR. You will liaise with HELP’s Central Office and coordinate with Finance, HR, Purchasing, and IT departments.

Responsibilities include budget analyses, purchase processing, payroll management, personnel records, policy compliance, and IT administration. The role requires initiative, organization, and attention to detail.

Qualifications

• Bachelor's degree in business or equivalent experience and skills.
• Experience as an Accountant/Bookkeeper, including payroll processing.
• Ability to take initiative, be dependable and detail-oriented.
• Excellent organizational skills for managing multiple tasks in a fast-paced environment.
• Proficiency with Microsoft Office, especially Word and Excel.

Responsibilities

• Annual budget preparation and analyses with monthly YTD actual vs budgeted expenses.
• Prepare purchase requisitions and process invoices for Central Office AP.
• Payroll preparation including time records, auditing payroll, and PTO reviews.
• Maintain site personnel records including hires, separations, changes, and benefits.
• Ensure compliance with policies and review coding for purchases.
• Serve as site IT administrator and troubleshooter.

Skills

Budgeting

Payroll processing

Timekeeping

HR administration

Microsoft Office

Education

Bachelor's degree in business or equivalent

Tools

Accounting software

MS Office

Job description

Posted Monday, August 24, 2026 at 4:00 AM

What You’ll Do

If you want to help struggling and vulnerable families, this could be a great opportunity for you. Days Inn, located in Brooklyn, New York is an emergency shelter for asylum-seeking families with children. As Business Manager, you’ll support the Executive Director in all matters related to budgets, purchasing, timekeeping, payroll, and human resources. You’ll be the program’s liaison to HELP’s Central Office and coordinate with the Central Office Finance, Human Resources, Purchasing, and Information Technology departments.

Your responsibilities will include:

Annual budget preparation and periodic analyses, including monthly line-item comparisons of year-to-date actual vs. budgeted expenses.

Preparation of purchase requisitions and processing invoices for submission to the Central Office Accounts Payable department.

Payroll preparation including processing time records and other weekly/bi-weekly payroll data, auditing payroll registers prior to check distribution, and reviewing paid time off records.

Maintaining site personnel records on all employees including processing new hires, separations, changes in status, and employee benefits.

Ensuring compliance with the company’s and/or funder’s policies and procedures related to the purchasing, receiving, billing, and inventory functions and reviewing the accuracy of coding for all purchases.

Acting as the site Information Technology administrator and troubleshooter.

You’re a great fit for this role if you have:

Bachelor's degree in business or equivalent experience and skills.

Experience as an Accountant/Bookkeeper, including payroll processing.

Ability to take initiative, be dependable and resourceful, and pay keen attention to detail.

Excellent organizational skills to enable successful management of multiple tasks on a timely basis in a fast-paced and demanding environment.

Computer literacy, particularly with Microsoft Office applications, with emphasis on Word and Excel.

Although not required, bilingual fluency (English/Spanish) would be a great plus.

Compensation

Actual compensation will not be less than the applicable minimum wage, prevailing wage, or exempt salary requirements under federal, state and local laws.

We Have GREAT BENEFITS!

• Health insurance through Cigna, including dental and vision, with an option that covers the entire family with minimal employee contribution.
• Generous Paid Time Off!
• 401(k) with Company contribution, even if the employee doesn't contribute.
• And More !

Who We Are

At HELP USA, we work to ensure that everyone has a place to call home. We’re one of the nation’s largest non-profit homeless services providers and low-income housing developers serving at-risk populations, including families, individuals, veterans, survivors of domestic violence, people with physical and mental health challenges and disabilities, and seniors. With an annual operating budget approaching $150 million and 1400 employees working in nearly 60 programs, we have helped over 500,000 people facing homelessness and poverty to build better lives. We hope that you will consider joining our team in the fight against homelessness.