Business Manager

T-Lazy-7 Snowmobiles; Aspen (CO); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

PTO 5 days per year

Health benefit $600/mo

Job summary

T-Lazy-7 Ranch in Aspen, CO seeks a Business Manager to handle payroll, accounting, HR administration, insurance, registrations, sales reporting, vendor payments, and seasonal closeout. The role partners with ownership on events, contracts, and project accounting, with additional administrative duties across seasons.

The position covers pre-season hiring, post-season closeouts, and ongoing coordination with management and vendors, ensuring compliance and smooth operations for the winter season.

Qualifications

• Five or more years of experience in business administration, accounting, bookkeeping, or related field.
• Demonstrated experience managing payroll, accounts payable, reconciliations, financial reporting, and confidential employee records.
• Proficiency with QuickBooks and Microsoft Office; experience with Rippling, FareHarbor, AppFolio, or comparable systems preferred.
• Strong knowledge of seasonal hiring, onboarding, employee documentation, insurance administration, vendor agreements, and regulatory reporting.
• Exceptional accuracy, organization, discretion, and follow-through in managing multiple entities and deadlines.

Responsibilities

• Payroll and HR administration, including timesheets and guide tips; staff check-ins and documentation; manage Ski Pass program; medical training records; radio assignments; commission payouts.
• Accounting, business, and financial administration: QuickBooks transactions and FareHarbor reporting; intercompany reimbursements; project accounting; vendor invoices and payments; loan payments and closings; lease payments.
• Insurance, registrations, and reporting: manage workers’ compensation, tour and vehicle insurance; fleet registrations; periodic state reporting.
• Events and contract administration: coordinate event details and government contracts; oversee contracts and invoicing for events.
• Pre-season responsibilities: post and update job descriptions, screen and interview candidates, coordinate background checks, assist USFS permit submissions.
• Post-season responsibilities: calculate bonuses, refund housing and deposits, Snow Dump accounting, and closeout with ownership and legal.

Skills

Payroll management

Accounting

Financial reporting

Seasonal hiring

Vendor negotiations

Education

Five+ years of relevant experience

Tools

QuickBooks

Microsoft Office

Rippling

FareHarbor

AppFolio

Job description

T-Lazy-7 Ranch is family-owned and operated for over 85 years, and our snowmobile tours are in high-demand, attracting Aspen’s elite clientele. Nestled in Aspen’s Maroon Creek Valley, under the watchful gaze of the 14,000 ft. Pyramid Peak, T-Lazy-7 Ranch is just minutes by car from town and minutes by snowmobile to the Maroon Bells, one of North America’s most photographed mountain peaks.

Position Overview

The Business Manager works closely with ownership to coordinate the business administration for T-Lazy-7 Snowmobiles. Responsibilities include payroll, accounting, human resources administration, insurance, registrations, sales reporting, vendor payments, and seasonal preparation and closeout. The role works with ownership and management on event coordination, contracts, reporting, and project accounting, with additional summer and ownership-related administrative duties outlined below.

Winter Season Responsibilities

Payroll and Human Resources Administration

• Administer payroll through Rippling, including timesheet approvals and guide tips calculated from FareHarbor reports each pay cycle.
• Coordinate seasonal human resources functions, including staff check-ins and documentation of discussions, write-ups, and warnings as needed.
• Manage employee Ski Pass program
• Collect and maintain staff medical training information through Rippling.
• Collect radio assignment information and enter it into Rippling.
• Process commission payouts for the concierge program and office staff.

Accounting, Business, and Financial Administration

• Manage QuickBooks accounting and transactions.
• Administer FareHarbor reporting and reconcile sales in QuickBooks.
• Coordinate intercompany utility reimbursements for utilities and services
• Manage accounting for future projects, including project accounting.
• Process vendor invoices and account payments, including BRP through Huntington Financial, Shamrock food supplies, American Express, Holy Cross Electric; Starlink, CenturyLink, NAPA, Amsoil, Roaring Fork Co-op fuel purchases, USFS permit dues and other snowmobile-related bills received at the ranch.
• Work with the local banking partner as needed, including processing loan payments and coordinating loan closeouts.
• Complete lease payments and any calculations required on monthly payments.
• Managing lease requirements and ensuring lease terms are being followed, coordinating for repairs as necessary
• Working with marketing companies for seasonal marketing, social media, and specialized ads or materials.
• Work with the snowmobile office manager on barter agreements, special tour agreements, or other agreements required throughout the season.

Insurance, Registrations, and Reporting

• Work with our insurance agents to manage insurance policies covering workers’ compensation, tour liability, snowcat and grooming liability, and company vehicles.
• Maintain yearly fleet registrations for vehicles, snowmobiles and UTVs.
• Complete periodic reporting with the Secretary of State.

Events and Contract Administration

• Coordinate event details; timing, contracts, and details with management for Shining Stars, Disabled Veterans, and other events as they arise.
• Administer government contract, renewal, and invoice submission for Disabled Veterans events.

Pre-Season Responsibilities

• Post job descriptions through Rippling, updating any changes with ownership.
• Advertise job posts through various channels, updating as needed.
• Screen and interview candidates, coordinating interview schedules with ownership and management as needed.
• Send hiring documents and coordinate background checks.
• Assist with submission of the U.S. Forest Service (USFS) permit Operations Plan.
• Coordinate yearly submission of dirt samples for Snow Dump permit requirements with Pitkin County

Post-Season Responsibilities

• Calculate bonuses and coordinate the return of housing and ski deposits.
• Assist with USFS permit reporting on tour use.
• Complete Snow Dump accounting and reconciliation.
• Manage QuickBooks transactions for Eagle Butte Ranch and other assets as required.
• Work with ownership and legal representation on contract agreements and outlines.
• Process payroll for any year-round employees through Rippling.

Additional Administrative Responsibilities - Owner Items

• Prepare the monthly rental reports.
• Process personal bills as received.
• Manage personal insurance policies.

Requirements

• Five or more years of experience in business administration, accounting, bookkeeping, human resources administration, or a related field.
• Demonstrated experience managing payroll, accounts payable, reconciliations, financial reporting, and confidential employee records.
• Proficiency with QuickBooks and Microsoft Office; experience with Rippling, FareHarbor, AppFolio, or comparable business systems is preferred.
• Strong working knowledge of seasonal hiring, onboarding, employee documentation, insurance administration, vendor agreements, and regulatory reporting.
• Exceptional accuracy, organization, discretion, and follow-through when managing multiple entities, deadlines, and sensitive financial or personnel information.
• Strong written and verbal communication skills and the ability to coordinate effectively with ownership, managers, employees, vendors, banks, insurers, legal representatives, and government agencies.
• Ability to work independently, exercise sound judgment, resolve routine administrative issues, and elevate significant financial, legal, or personnel matters appropriately.
• Availability to manage increased workload and time-sensitive responsibilities before, during, and after the winter operating season.
• Ability to work on-site in Aspen, Colorado, as required.

Compensation

• $40-$65 per hour depending on experience, with opportunity to explore a Salary position after the winter season
• PTO - starting at 5 Paid Time Off days per year
• Health Benefit of $600 per month towards healthcare