Business Coordinator - Recruitment & Credentialing

VetJobs; Odessa (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

VetJobs is hiring an Administrative Assistant/Clerical for the Odessa, Texas region in partnership with Texas Tech University Health Sciences Center. The role focuses on coordinating and supervising department operations, maintaining accurate records, scheduling, and assisting with daily office tasks.

The ideal candidate holds a Bachelor's degree, 2 years of related experience (or 6 years total with education), and experience in credentialing or medical settings is preferred.

Qualifications

• Bachelor's degree required or equivalent experience.
• Minimum of 2 years related experience; or a combination to total 6 years.
• Experience in academic or medical settings and credentialing preferred.
• Experience with expense reimbursement processes.

Responsibilities

• Develop and maintain relationships with physicians, hospitals, and clinical facilities.
• Enter, update and maintain provider applications into the credentialing database.
• Monitor files for completeness, accuracy and compliance with standards.
• Communicate with providers, liaisons, Medical Staff Affairs and Administration.
• Schedule travel for site visits and manage reimbursements.
• Process office supplies, purchase orders and invoicing.
• Maintain and update candidate databases and advertising postings.
• Schedule meetings, prepare materials and minutes; assist with daily operations.

Skills

Communication

Organizational skills

Attention to detail

Scheduling

Education

Bachelor's degree

Tools

MS Office

Calendar management

Job description

Job Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Job Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Auto req ID

485178BR

Minimum Education Required

Bachelors

Required Experience

• Bachelor's degree plus two (2) years related experience;
• OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Experience

• Experience in an Academic or Medical Setting
• Experience in Hospital or Clinic Credentialing
• Experience in Expense Reimbursement

Additional Qualifications/Responsibilities

• Develop and maintain relationships with physicians, hospitals, and clinical facilities.
• Enters, updates and maintains data from provider applications into the credentialing database, focusing on accuracy and interpreting or adapting data to conform to defined data field uses, and in accordance with internal policies and procedures.
• Monitors files to ensure completeness and accuracy; reviews all file documentation for compliance with quality standards, accreditation requirements, and all other relevant policies; prepares and provides information to internal and external customers as appropriate.
• Communicates clearly with providers, their liaisons, entity Medical Staff Affairs. medical staff leadership and Administration, as needed.
• Schedules travel for site visits including booking flights and hotels, creating travel itineraries and submitting reimbursements.
• Orders office supplies, processes purchase orders and completes invoicing process.
• Maintains and updates databases for potential and past candidates.
• Maintains and updates advertising dates with documentation of postings.
• Schedules meetings on behalf of the Department, prepares meeting materials and minutes as needed.
• Assists with various other daily operations, including onsite visits.
• Ensures attention to detail as per the policies and procedures of the office, school and institution.

City

Odessa

State

Texas

Job_Category

Clerical

Job Code

Administrative_Assistant Clerical

Affiliate Sponsor

Texas Tech University Health Sciences Center

Salary Range

Not Disclosed