Department Administrator Supervisor

Rutgers University; Piscataway Township (NJ); Hybrid; USD 71,000 - 109,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and leaves

Retirement benefits

Educational benefits

Life insurance

Employee discount programs

Job summary

Rutgers University in New Jersey seeks a Department Administrator Supervisor for the Department of Electrical and Computer Engineering in the School of Engineering. This role reports to both the department chair and the Dean’s Business Office and oversees daily operations, facilities coordination, and budget matters.

You will act as the liaison for internal and external stakeholders, supervise staff, and ensure effective administration and equal opportunity commitments across the department.

Qualifications

• Bachelor’s degree in accounting, finance, business and administration, or related field; or an equivalent combination of education and/orexperience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices, office administration, work organization, coordination, and facilitation.
• A minimum of two years of relevant professional experience in a financial/accounting/business function and managerial/supervisory experience, excellent communication skills, and computer literacy.
• Preferred: knowledge of Rutgers applications such as HCM, ARS, and ROCS.

Responsibilities

• Provides overall administrative, business management, supervision, and assessment of performance of the daily operations of the department.
• Acts as the principal departmental liaison for SoE facilities, personnel, business, and budgetary matters with the SoE Dean’s Office and other university business offices.
• Serves as point of contact for external stakeholders at the direction of the department chair.

Skills

Supervisory experience

Excellent communication

Computer literacy

Education

Bachelor’s degree in accounting, finance, business and administration, or related field

Tools

Microsoft Office

Oracle

HCM

Job description

Job Category

Staff & Executive - Administrative & Support

Department

Electical & Computer Engineer

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Human Resources ( UHR ) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Department Administrator Supervisor for the Department of Electrical and Computer Engineering in the School of Engineering(SoE). This position has a dual reporting line to both the department chair and to the Dean’s Business Office. Among the key duties of the position are the following:

• Provides overall administrative, business management, supervision, and assessment of performance of the daily operations of the department.
• Acts as the principal departmental liaison for SoE facilities, personnel, business, and budgetary matters with the SoE Dean’s Office and other university business offices.
• Serves as point of contact for external stakeholders at the direction of the department chair.

FLSA

FLSA Exempt

Grade

05

Salary Details

Minimum Salary 71447.000

Mid Range Salary 90435.000

Maximum Salary 109422.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours 37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

Admin Assembly (MPSC)

Payroll Designation

PeopleSoft

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree in accounting, finance, business andadministration, or related field; or an equivalent combination of education and/orexperience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices, office administration, work organization, coordination, and facilitation.
• A minimum of two years of relevant professional experience in a financial/accounting/business function and managerial/supervisory experience, excellent communication skills, and computer literacy.

Preferred Qualifications

• Relevant engineering knowledge or experience in Engineering or STEM .
• Microsoft Office, database and statistical applications, Marketplace, Cornerstone, Oracle, and Rutgers applications, such as HCM , ARS , and ROCs, among others

Physical Demands and Work Environment

• Environment Office environment with moderate office noise.

Special Conditions

Posting Number 26ST1849

Posting Open Date 09/25/2026

Special Instructions to Applicants

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree in accounting, finance, business and administration, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices, office administration, work organization, coordination, and facilitation, plus a minimum of two years of relevant professional experience in a financial/accounting/business function and managerial/supervisory experience?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents

• Writing Sample 1

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

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To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .