Accounting Supervisor II, Accounts Payable

Rutgers University; Piscataway Township (NJ); Hybrid; USD 71,000 - 109,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Competitive retirement benefits

Educational benefits

Life insurance

Employee discount programs

Job summary

Rutgers University is seeking an Accounting Supervisor II - Accounts Payable to oversee AP staff and ensure timely processing of Non-PO payment requests within Oracle. The role includes supervising daily activities, resolving payment issues, and collaborating with university departments to maintain accuracy and compliance.

Hybrid work arrangement is possible. A bachelor’s degree and at least two years of AP experience are preferred, with strong Excel and Oracle skills driving efficient workflows.

Qualifications

• Bachelor’s degree preferably in accounting/business administration, or an equivalent combination of education/experience.
• Minimum of two years of relevant Accounts Payable experience.

Responsibilities

• Supervises AP staff, assigns and monitors work, provides training and support.
• Processes Non-PO payment requests from receipt through payment upload, ensuring accuracy and compliance.
• Prepares and processes payment upload files in Oracle; coordinates taxable payee setup.
• Resolves payment issues with departments; provides professional customer service.
• Researches in Oracle to resolve inquiries and escalates issues affecting timely payments.
• Coordinates with the Check Mailing Team regarding processed payments and audits.
• Supports other AP functions: tax inquiries, check requests, reconciliations, journal entries.
• Assists with special AP projects, audits, and analyses.

Skills

Communication skills

Excel proficiency

Organization & prioritization

Staff guidance

Multi-system proficiency

Education

Bachelor’s degree in accounting/business

Tools

Oracle

Jaggaer

Excel

Job description

Accounting Supervisor II, Accounts Payable

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Recruitment/Posting Title Accounting Supervisor II, Accounts Payable

Job Category Staff & Executive - Finance/Accounting/Purchasing

Department UFA University Procurement Ser

Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Finance and Administration (UFA) advances Rutgers’ strategic priorities through the management of all central financial, administrative, and student information systems and processes. We supply the university’s financial community the professional guidance, services, tools, and information needed to make the informed decisions that contribute to Rutgers’ standing as an academic, health, and research powerhouse. We are deeply committed to our guiding principles and the core values that are critical for the long‑term strategic growth of our division and the university. For more information, please visit https://finance.rutgers.edu/ .

Posting Summary Rutgers, The State University of New Jersey, is seeking an Accounting Supervisor II - Accounts Payable for University Procurement Services. Reporting to the Accounting Supervisor I - Accounts Payable (AP), this position supervises and provides day‑to‑day guidance to AP staff and is responsible for the processing and oversight of Non-PO payment requests and related payment activities. The position reviews transactions for accuracy and compliance with University policies and procedures, processes and monitors payment uploads in Oracle, researches and resolves payment issues, and works collaboratively with University departments to ensure timely and accurate processing. The position also supports other AP functions, including Check Requests, clearing account reconciliations, journal entries, audits, and special projects.

Among the key duties of this position are the following:

• Supervises and provides day‑to‑day guidance to assigned Accounts Payable staff, including assigning and monitoring work, providing training and support, reviewing work for accuracy and completeness, and assisting with the resolution of complex processing issues.
• Independently processes Non-PO payment requests from receipt through successful payment upload, reviewing documentation for accuracy, appropriate authorization, and compliance with University policies and procedures.
• Prepares, reviews, and processes payment upload files in Oracle, including coordinating the setup of taxable payees with Supplier Maintenance; monitors processing results and researches and resolves errors and failed transactions.
• Works collaboratively with University departments to resolve missing or incorrect documentation, submission errors, and other payment‑related issues and provides timely and professional customer service.
• Conducts research in Oracle to resolve payment inquiries, maintains appropriate processing records, and identifies and escalates transactions or issues that may affect timely or appropriate payment processing.
• Coordinates with the Check Mailing Team regarding successfully processed payments, audits, and special handling requirements.
• Provides support for other Accounts Payable functions, including Tax Department and Help Desk inquiries, Check Request processing through Marketplace, clearing account reconciliations, and journal entries.
• Assists with and may lead special projects, audits, research, analysis, and other Accounts Payable initiatives as assigned.

FLSA Exempt

Grade 05

Salary Details

Minimum Salary 71447.000

Mid Range Salary 90435.000

Maximum Salary 109422.000

Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours Standard Hours 37.50

Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description Admin Assembly (MPSC)

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Qualifications Minimum Education and Experience

• Bachelor’s degree preferably in accounting/business administration, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of accounts payable, invoice and payment processing, office administration, or bookkeeping.
• A minimum of two years of relevant experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Strong written and verbal communication skills.
• Computer proficiency and ability to learn and work effectively in multiple systems.
• Intermediate proficiency in Microsoft Excel.
• Ability to communicate effectively and professionally.
• Ability to organize and prioritize work, meet deadlines, and maintain accuracy in a high-volume processing environment.
• Ability to provide day‑to‑day guidance and direction to staff.

Preferred Qualifications

• Prior supervisor or team lead experience.
• Accounting experience in an Accounts Payable environment or application.
• Experience with high-volume payment processing and financial systems.
• Oracle
• Excel

Equipment Utilized

• Oracle
• Jaggaer
• Excel

Physical Demands and Work Environment Special Conditions

• This position may be eligible for a hybrid work arrangement, subject to approval and operational needs. A regular on‑site presence of at least three (3) days per week is required, with additional on‑site days as needed. Employees approved for a hybrid work arrangement must reside in NJ, NY, PA or DE and be within a commutable distance of the university.

Posting Number 26ST1928

Posting Open Date 10/09/2026

Special Instructions to Applicants

Regional Campus

Home Location Campus Off Campus

City Piscataway

State NJ

Posting Details

All offers of employment are contingent upon successful completion of all pre‑employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree, preferably in accounting/business administration, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of accounts payable, invoice and payment processing, office administration, or bookkeeping, plus a minimum of two years of relevant experience?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-3973 or e‑mail us.

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail].

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