Accounting Assistant I

Rutgers University; The Ironbound (NJ); Hybrid; USD 60,000 - 88,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Retirement benefits

Educational benefits

Life insurance

Employee discounts

Job summary

Rutgers University – Newark, NJ, is seeking an Accounting Assistant I for the School of Nursing. The role reports to the Finance Program Administrator for Sponsored Projects and supports faculty and researchers with accounting, budgeting, and grant-related tasks.

Responsibilities include day-to-day accounting, purchasing, payroll, and bill payments, plus preparing grant documents and coordinating with multiple departments. Hybrid work arrangements may apply.

Qualifications

• Bachelor’s degree in a related field or an equivalent combination of education and experience.
• Minimum of two years of grant administration or financial/accounting experience, supporting grant management.
• Strong computer skills with Microsoft Word, Excel (pivot tables), Access and PowerPoint.

Responsibilities

• Provides accounting and budget support to faculty, Principal Investigators, and research staff.
• Day-to-day accounting, purchasing, payroll, and bill payment functions.
• Maintenance of financial records and accounts; monitoring and reconciling payments; making adjustments.
• Prepares grant-related documents: budgets, endorsements, sub-contracts, consulting agreements, financial reports and analyses.
• Collaborates with units across the School of Nursing to coordinate financial, grant and administrative activity.
• Performs other related accounting and administrative duties as needed.

Skills

Attention to detail

Strong writing

Multitasking

Good judgement

Technical aptitude across financials

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Excel (pivot tables)

Access

PowerPoint

Job description

The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state’s preeminent, comprehensive public institution of higher education.
Innovative academic offerings include bachelor’s, master’s, post-master’s, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ.
Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow.
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Accounting Assistant I for the School of Nursing. This position will report to the Finance Program Administrator for Sponsored Projects.

Among the key duties of the position are the following:

• Provides accounting and budget support to faculty, Principal Investigators, and research staff.
• Working under established procedures and guidance, responsibilities include day-to-day accounting, purchasing, payroll, and bill payment functions.
• Performs maintenance of financial records and accounts, monitoring accounts, reconciling payments to accounts, and making appropriate adjustments.
• Prepares documents relating to grants, including budgets, endorsements, sub-contracts and consulting agreements, financial reports and analysis, and other related material.
• Works in close partnership with units across the School of Nursing — including Research, HR, and the Dean’s Office — to coordinate financial, grant, and administrative activity.
• Provides assistance on miscellaneous accounting and administrative matters as needed.
• Performs other related duties as necessary.

FLSA

FLSA Nonexempt

Grade

Grade 04

Salary Details

Minimum Salary

Minimum Salary 59893.480

Mid Range Salary 73909.480

Maximum Salary

Maximum Salary 87925.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Position Status Full Time

Working Hours

Standard Hours

Standard Hours 37.50

Daily Work Shift

Daily Work Shift Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

Union Description URA-AFT Administrative

Payroll Designation

Payroll Designation PeopleSoft

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility ABP

Qualifications

• Bachelor’s degree in a related field or an equivalent combination of education and experience that demonstrates knowledge and understanding of general accounting principles and practices.
• A minimum of two years of relevant grant administration or financial/accounting experience, particularly supporting grant management.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Excellent computer skills and experience using software tools such as Microsoft Word, Excel (pivot tables), Access, and PowerPoint.
• Excellent attention to detail with a high degree of accuracy.
• Strong writing skills sufficient to draft clear and concise correspondence.
• Ability to exercise good judgment and discretion.
• Ability to handle multiple tasks simultaneously, responding flexibly and positively in all circumstances, and to work in a professional/courteous manner with all constituents, including but not limited to Faculty, Staff, Students, and Administrators.
• Strong technical aptitude and comfort working across multiple financial and administrative systems, with the ability to learn new systems quickly and adapt to changing tools, requirements, and processes.
• Consistent, meticulous attention to detail and accuracy in a high-volume, deadline-driven environment.

Preferred Qualifications

• Experience in Higher Education and/or knowledge of the Rutgers University environment and sponsored projects administrative structure.
• Knowledge of Rutgers University policies, guidelines, and processes.
• Experience with all Cornerstone applications, RAPSS , ECRT , and HCM /Payroll.
• Demonstrated ability to master new systems and reporting tools, and to adapt quickly as University systems and processes change

Physical Demands and Work Environment

• Physical demands are those typical of an office environment.

Special Conditions

Posting Number

Posting Number 26ST1950

Posting Open Date

Posting Open Date 10/22/2026

Special Instructions to Applicants

Regional Campus

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Home Location Campus Newark (RBHS)

City

City Newark

State

State NJ

Equipment Utilized

• Standard office equipment and computer software, including Microsoft Word, Excel (pivot tables), PowerPoint, OneDrive and Teams as well as University systems such as the Cornerstone applications, RAPSS , ECRT , and HCM /Payroll.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor's degree in a related field or an equivalent combination of education and experience that demonstrates knowledge and understanding of general accounting principles and practices and a minimum of two years of relevant grant administration or financial/accounting experience, particularly supporting grant management?
  • Yes
  • No
• * Are you a current member of URA-AFT?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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