BUSINESS ASSISTANT I

State of New Hampshire; Concord (NH); On-site; USD 27,000 - 36,000; Part time

Job summary

The State of New Hampshire’s Department of Administrative Services, Division of Plant and Property, is seeking a part-time Administrative Assistant I in Concord. You will support purchasing, leasing and maintenance of facilities and equipment, and perform clerical duties to keep documents organized and current.

Responsibilities include managing files, answering calls, processing invoices, and entering requisitions into NHFIRST while ensuring accuracy and timeliness.

Qualifications

• 3 years of education and/or work experience after high school in business administration, accounting or public administration.
• Experience in office or business management activities.
• No license or certification required.

Responsibilities

• Organizes and updates documents related to maintenance and renovation of General Services facilities.
• Coordinates office management operations, types correspondence, maintains files, answers calls, schedules appointments.
• Monitors operating procedures for special projects and ensures procedures are followed.
• Verifies invoices, reconciles vendor statements, and processes requisitions in NHFIRST.
• Inputs energy usage data and submits quarterly energy reports.
• Orders supplies and inventories equipment.
• Coordinates repairs and maintenance requests with General Services staff.
• Reviews accounting codes for PCARD transactions and forwards receipts to the Business Office.
• Reviews State contracts and informs staff of changes to vendors and procedures.

Skills

Office management

Bookkeeping basics

Record keeping

Communication

Education

Business/Administration education

Job description

For assistance, contact the State of New Hampshire - Division of Personnel Monday through Friday 8:00 AM - 4:00 PM EST 603-271-3261 or [e-mail]

The starting hourly pay for this position is $19.96 - $26.41

The State of New Hampshire, Department of Administrative Services, Division of Plant and Property has a part-time vacancy for an Administrative Assistant I.

BUSINESS ASSISTANT I (Job ID: 53988)

SUMMARY

To assist the Administrator, Bureau of General Services by performing administrative support activities related to purchasing, leasing and maintenance of General Services facilities and equipment.

YOUR EXPERIENCE COUNTS

Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS

• Education/Experience: Equivalent combination of 3 years of education and experience after completion of high school. Education must be in business administration, accounting, or public administration. Experience must be in office or business management activities.
• License/Certification: None required.

PREFERRED WORK TRAITS

• Knowledge of office practices and principles of office management.
• Familiarity with general principles of bookkeeping.
• Ability to keep complex records, to prepare periodic reports from such records.
• Ability to establish and maintain harmonious working relationships with other employees.
• Must be willing to maintain appearance appropriate to assigned duties as determined by agency appointing authority.

RESPONSIBILITIES

• Assists the Administrator in organizing and updating documents related to maintenance and renovation of General Services facilities.
• Coordinates office management operations and performs other administrative support functions as required, including typing correspondence, maintaining files, answering the telephone, and scheduling appointments for the Bureau Administrator.
• Monitors the implementation of operating procedures for special projects as assigned.
• Verifies accuracy, assigns appropriate codes and submits all invoices to the Business Office for payment. Reconciles vendor statements and forwards copies of invoices to designated personnel and enters all requisitions provided by Bureau Administrator into NHFIRST for proper processing and approval.
• Inputs energy usage data from utility invoices into the Energy Information System and submits required quarterly reports for energy usage.
• Orders work supplies and equipment as approved by Bureau Administrator and inventories all office supplies and equipment.
• Communicates with General Services staff regarding employee requests for repair and maintenance issues.
• Reviews accounting codes entered for PCARD transactions prior to signing off. Scans and sends receipts to Business Office in a timely manner.
• Reviews State contracts on a regular basis and informs the General Services staff and Bureau Administrator on any changes to vendors and/or procedures. Answers all questions regarding purchases.
• Recognizes that everyone we come into contact with is a customer, consistently treats all with courtesy, respect and professionalism, striving to exceed customer service expectations.

DISCLAIMER STATEMENT

The supplemental job description lists typical examples of work and in not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.

For further information please contact Corrine Lemay, Business Administrator II, at [e-mail].

EOE

TDD Access: Relay NH1-800-735-2964

Job Details

• Employment Type: PART-TIME
• Post Date: 10/27/2026
• Salary: USD 19.996-26.410
• Close Date: 12/01/2026
• Location: US:NH:CONCORD
• Occupation Category: 43-0000 Office and Administrative Support Occupations
• Position#: TMPPT5891