Part-Time Administrative Assistant I: Purchasing & Admin Support

The State of New Hampshire; Concord (NH); On-site; USD 27,000 - 36,000; Part time

Job summary

The State of New Hampshire’s Department of Administrative Services, Division of Plant and Property, is seeking a part-time Administrative Assistant I in Concord. You will support purchasing, leasing and maintenance of facilities and equipment, and perform clerical duties to keep documents organized and current.

Responsibilities include managing files, answering calls, processing invoices, and entering requisitions into NHFIRST while ensuring accuracy and timeliness.

Qualifications

• 3 years of education and/or work experience after high school in business administration, accounting or public administration.
• Experience in office or business management activities.
• No license or certification required.

Responsibilities

• Organizes and updates documents related to maintenance and renovation of General Services facilities.
• Coordinates office management operations, types correspondence, maintains files, answers calls, schedules appointments.
• Monitors operating procedures for special projects and ensures procedures are followed.
• Verifies invoices, reconciles vendor statements, and processes requisitions in NHFIRST.
• Inputs energy usage data and submits quarterly energy reports.
• Orders supplies and inventories equipment.
• Coordinates repairs and maintenance requests with General Services staff.
• Reviews accounting codes for PCARD transactions and forwards receipts to the Business Office.
• Reviews State contracts and informs staff of changes to vendors and procedures.

Skills

Office management

Bookkeeping basics

Record keeping

Communication

Education

Business/Administration education

Job description

The State of New Hampshire’s Department of Administrative Services, Division of Plant and Property, is seeking a part-time Administrative Assistant I in Concord. You will support purchasing, leasing and maintenance of facilities and equipment, and perform clerical duties to keep documents organized and current.

Responsibilities include managing files, answering calls, processing invoices, and entering requisitions into NHFIRST while ensuring accuracy and timeliness.