Business Administrator University Band

Texas Southern University; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Texas Southern University seeks a Business Administrator for the Ocean of Soul Marching Band to manage financial operations, budgeting, purchasing, and office duties in support of the Director of Bands. The role focuses on ensuring funds availability and accurate reporting.

You will work with band leadership on budgets, travel, and events, and provide financial analyses using Banner Finance. Strong MS Office skills and experience with procurement are essential.

Qualifications

• Bachelor’s degree (B.A. or B.S.) preferred.
• Experience in budget or financial administration for a band, athletics, or performing arts program; familiarity with travel and event contract coordination.
• Strong knowledge of Microsoft Office and related tools.

Responsibilities

• Processes expenditures, accounts payable/receivable for the band program; submits for signature approval.
• Reviews purchase requests for instruments, uniforms, and band equipment; monitors invoices.
• Assists with strategic and administrative planning, pro forma’s and financial projects for the band program.
• Performs financial analysis of revenues and expenditures during budget cycles; uses Banner Finance reports.
• Prepares annual budget for the band program and assists with Budget committee presentations.
• Coordinates RFPs and vendor bids for uniforms, instruments, travel contracts; supports procurement and compliance.
• Generates standard and ad hoc financial reports for band leadership use.
• Monitors students’ academic records to ensure SAP and communicates with advisors.

Skills

Budgeting

Financial analysis

Microsoft Office

Communication

Time management

Education

Bachelor’s degree preferred

Tools

Banner Finance

HRIS

Microsoft Office

Job description

Posting Details

Title Information

Security Sensitive Position?

Yes

Hours of Work

8:00 am - 5:00 pm M-F

Position Details

Position Information

Posting Number

TSU203808

Official TSU Title

Business Administrator University Band

Grant Title

N/A

Job Description Summary / TWC Summary

Under general supervision manages with the administration of theOcean of Soul Marching Band’s financial, budgetary,contracts/purchasing and systems operations. Provides all officeadministration duties for the band program, working directly withthe Director of Bands and band staff.

Essential Duties Summary

• Processes expenditures and accounts payables/receivablestransactions for the Ocean of Soul Marching Band program andsubmits for signature approval. Ensures funds availability,coordinates budgetary transfers, and monitors transactions. (Thisincludes all band travel, performances, and competitions).
• Reviews and processes purchase requests for instruments,uniforms, and band equipment, and monitors vendor invoices forsupplies and repairs.
• Assists band leadership with strategic and administrativeplanning, and processes relative to pro forma’s, financialprojects, procurement, accounts payable/receivable, measures andfeasibility studies for the band program.
• Performs financial analysis of revenues and expenditures forthe band program during the annual budget process and periodicallythroughout the fiscal year, using financial and accounting reportsfrom the Banner Finance system.
• Works with the Director of Bands to prepare the annual budgetfor the band program. Assists with presentations to the Budgetcommittee.
• Coordinates the preparation and completion of RFP’s and vendorbidding processes for uniform, instrument, and travel contractsthrough the Purchasing and Compliance offices, for the renewal ofcontracts.
• Generates standard and ad hoc financial reports for bandleadership use.
• Monitors band students’ academic records to help ensureSatisfactory Academic Progress ( SAP ), and communicate withacademic advisors, instructors, and other university officialsregarding class sessions that may be missed due touniversity-sanctioned band travel.
• Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range

$55,038.89 - $70,174.59

Education

Bachelor’s degree (B.A. or B.S.) preferred.

Required Licensing/Certification

N/A

Knowledge, Skills, and Abilities

Knowledge of:

• Policies, procedures, and practices.
• Demonstrates full/complete knowledge in an area. Requirescommand of technical and functional procedures, processes andsubject matter in a job family or professional discipline to handlemost situations and lead and/or review the work of others inmultiple job classifications performing diverseresponsibilities.
• Microsoft Office Professional or similar application.
• Band scheduling, travel coordination, and performance/eventbudgeting.

Skill in:

• Detail oriented.
• Effective customer service.
• Job-related systems.
• Multitasking and time management.
• Both verbal and written communication.

Ability to:

• Use job-related software and systems or HRIS employeedatabase.

Work Experience

One (1) to three (3) years of related experience.

Prior experience in budget or financial administration for a band, athletics, or performing arts program; familiarity with travel and event contract coordination preferred.

Ability to maintain the security or integrity of criticalinfrastructure, which may include communications systems, computernetworks and systems, cybersecurity systems, electrical grid,hazardous waste treatment or water treatment system.

Working/Environmental Conditions

• Routine office environment.
• Sitting or standing in one location much of the time.
• Some stooping, lifting or carrying objects lightweight may be required.
• Use of video display terminal.

Desired start date

Position End Date (if temporary)

Posting Detail Information

UA EEO Statement

It is the policy of Texas Southern University to provide a workenvironment that is free from discrimination for all personsregardless of race, color, religion, sex, age, national origin,individuals with disability, sexual orientation, or protectedveteran status in its programs, activities, admissions oremployment policies. This policy of equal opportunity is strictlyobserved in all University employment-related activities such asadvertising, recruiting, interviewing, testing, employmenttraining, compensation, promotion, termination, and employmentbenefits. This policy expressly prohibits harassment anddiscrimination in employment based on race, color, religion,gender, gender identity, genetic history, national origin,individuals with disability, age, citizenship status, or protectedveteran status. This policy shall be adhered to in accordance withthe provisions of all applicable federal, state and local laws,including, but not limited to, Title VII of the Civil RightsAct.

Manual of Administrative Policies and Procedures

Close Date

10/06/2026

Open Until Filled (overrides close field)

No

Special Instructions to Applicants

Open to all applicants.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a Bachelor’s Degree (B.A. or B.S.) from an accredited four-year college or university?
   • Yes
   • No
2. * Do you have one (1) to three (3) years of related experience?
   • Yes
   • No
3. * Do you have prior experience in budget or financialadministration for a band, athletics, or performing arts program;familiarity with travel and event contract coordination?
   • Yes
   • No
4. * Do you have knowledge of band scheduling, travelcoordination, and performance/event budgeting?
   • Yes
   • No

Applicant Documents

Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. Official Transcripts
2. Other Document
3. Reference Letter 1
4. Reference Letter 2
5. Reference Letter 3