Bursar

Atlanta Metropolitan State College; Atlanta (GA); On-site; USD 70,000 - 95,000; Full time

Job summary

Atlanta Metropolitan State College is seeking a Bursar to lead student accounts receivable, billing, and related financial services. The role requires expertise in Banner Student Accounts, reconciliation, and cross-department collaboration to ensure accurate, timely financial operations.

The Bursar will oversee tuition and fee assessments, payment processing, refunds, and compliance with university and state requirements while acting as the institutional subject-matter expert for student

Responsibilities

• Direct all student accounts receivable operations.
• Oversee tuition, fees, housing, meal plans, bookstore charges, student health insurance, and related charges.
• Ensure bills, statements, and payment notices are generated and distributed timely.
• Monitor outstanding receivables each semester.
• Oversee payment plans, holds, waivers, reversals, and adjustments.
• Review application-of-payment activity and resolve posting issues.
• Ensure changes due to enrollment, withdrawals, or financial aid are correctly recorded.
• Serve as liaison between Bursar's Office and other campus offices.
• Maintain Banner configuration for billing, receivables, payments, refunds, and other Student Accounts activity.

Tools

Ellucian Banner Numerical Accounting Software

Job description

Job Title: Bursar

Location: Atl Metropolitan State College

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 302845

About Us

Welcome to Atlanta Metropolitan State College (AMSC)!

At Atlanta Metropolitan State College, we are committed to creating a vibrant, growth-oriented community where innovation thrives, collaboration is celebrated, and contributions are valued. As a proud member of the University System of Georgia (USG) and fully accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), AMSC is a dynamic institution dedicated to transforming lives.

AMSC embraces core values, Excellence, Integrity, Leadership, Belonging, and Public Service, that guide our culture and work. We strive to create an atmosphere where individuals feel respected, supported, and inspired to reach their full potential. Here, gratitude and recognition are not just practices but embedded in everything we do.

Located on a picturesque campus in Southwest Atlanta, AMSC offers the perfect blend of accessibility and opportunity. Just ten minutes from downtown Atlanta and fifteen minutes from Hartsfield-Jackson Atlanta International Airport, our campus is an ideal destination for those ready to make a meaningful impact.

Job Summary

The Bursar provides leadership and oversight for all student accounts receivable, registration-related financial processes, billing, collections, cashiering, refunds, payment processing, Banner Student Accounts configuration, reconciliation, and related student financial services for Atlanta Metropolitan State College.The Bursar is responsible for ensuring the accurate assessment, billing, collection, reconciliation, safeguarding, and reporting of institutional receivables while maintaining compliance with University System of Georgia, state, federal, and institutional requirements and established accounting and cash-management practices.The Bursar serves as the institutional subject-matter expert for student accounts and acts as the primary liaison between the Bursar¿s Office, Accounting, Financial Aid, Registrar, Admissions, Auxiliary Services, Housing, Information Technology, Academic Affairs, and other institutional units.

Student Accounts, Billing and Accounts Receivable Management

• Direct all student accounts receivable operations.
• Ensure tuition, mandatory fees, housing, meal plans, bookstore charges, student health insurance, and other authorized charges are accurately assessed and posted.
• Ensure student bills, account statements, and payment notices are generated and distributed timely.
• Monitor outstanding student receivables throughout each semester.
• Oversee payment plans, account holds, returned payments, waivers, exemptions, reversals, corrections, and account adjustments.
• Review application-of-payment activity and ensure identified posting issues are resolved.
• Ensure accurate treatment of account changes resulting from enrollment changes, withdrawals, residency changes, financial aid adjustments, and other activity.
• Ensure appropriate management of student and non-student receivables administered through the Bursar¿s Office.

Registration, Fee Payment, Drop for Nonpayment and Reinstatement

• Coordinate the financial component of registration and enrollment readiness.
• Monitor students who are registered but have not satisfied their financial obligations.
• Ensure students with outstanding balances receive timely bills, notices, and payment reminders.
• Monitor payment activity leading up to established fee-payment deadlines.
• Analyze student account and registration reports following the fee-payment deadline.
• Determine students who meet established criteria for cancellation or purge for nonpayment.
• Coordinate drop/purge activities with the Registrar, Financial Aid, Academic Affairs, and other appropriate offices.
• Oversee the financial component of student reinstatement following cancellation for nonpayment.
• Ensure all required drop and reinstatement activities are completed by established deadlines.
• Prepare and distribute purge, reinstatement, and enrollment-impact reports.
• Collaborate with the Registrar and other offices in developing the academic calendar, including registration, payment, refund, withdrawal, and related fiscal deadlines.

Banner Systems, Configuration and Fee Assessment

• Serve as the functional owner and primary subject-matter expert for Ellucian Banner Student Accounts.
• Create, maintain, and approve Banner detail codes.
• Create, maintain, and test tuition and fee assessment rules.
• Maintain Banner configuration supporting billing, receivables, payments, refunds, and other Student Accounts activity.
• Develop, implement, and maintain Banner Student and General module processes affecting the Bursar¿s Office.
• Ensure the accuracy and integrity of Student Accounts system data.
• Run or oversee required daily, weekly, monthly, semester, and year-end Banner processes.
• Lead quarterly and periodic Banner testing.
• Test software upgrades, patches, interfaces, and enhancements.
• Serve as the primary functional contact for Student Accounts technical issues.
• Work with Information Technology to identify and resolve system issues.
• Develop or implement automated solutions to improve efficiency and meet business requirements.

Submodule Reconciliation, General Ledger Interface and Financial Controls

• Serve as the primary liaison between Student Accounts and Accounting Services.
• Complete Student Accounts submodule reconciliations.
• Reconcile outstanding accounts receivable to Banner reports and third-party collection reports.
• Reconcile Banner trial balance and control reports, including TGRRCON, ZGRAGES, and successor reports.
• Reconcile Student Accounts-related balance sheet accounts.
• Monitor and reconcile the daily interface between Banner and PeopleSoft or the institution¿s financial system.
• Identify and resolve failed, rejected, or out-of-balance interface transactions.
• Ensure Student Accounts transactions are accurately recorded in the general ledger.
• Reconcile housing revenue in Banner and the general ledger to the housing/room assignment system each semester.
• Reconcile student health insurance charges between Banner, the financial system, and third-party administrator records.
• Prepare and review accounts receivable aging reports and supporting schedules.