Building Operations Coordinator - Biscayne Bay Campus

Florida International University; Miami (FL); On-site; USD 42,000 - 47,000; Full time

Job summary

Florida International University in Miami seeks a facilities and events coordinator to oversee day-to-day event and facility operations, address client concerns, and manage last-minute changes and escalations with transparency.

You will ensure event setups meet client specifications and Fire Marshal requirements, analyze space utilization and staffing efficiency, and support budgeting decisions through cost analyses of supplies, overtime trends, and procurement planning.

Qualifications

• Bachelor's degree in an appropriate specialization; OR four (4) years of operational or related experience; OR an equivalent combination of relevant education and/or experience.

Responsibilities

• Oversees day-to-day event and facility operations; addresses client concerns, last-minute changes, and escalations; keeps management and event coordinators informed of operational issues and patterns.
• Ensures all event setups are completed accurately, on schedule, and in line with client specifications and Fire Marshal requirements
• Analyzes facility and event data, including space utilization rates, staffing efficiency, and inventory turnover; produces reports with data-backed recommendations to improve operations and reduce waste
• Tracks and evaluates spending on cleaning, janitorial, and maintenance supplies; conducts cost-benefit analysis for event production, staffing models, and overtime trends to inform budgeting decisions
• Partners with Facilities Management on work orders, key control, repairs, and building-related needs; identifies recurring maintenance patterns and recommends process improvements based on trend data.
• Supports emergency procedures (evacuations, lockdowns, fire drills, hurricane preparedness) in coordination with the University Emergency Team, Public Safety, and the Fire Marshal. Participates in the annual State fire safety inspection process.
• Assists with serving as principal point of contact and liaison to Environmental Health and Safety, Facilities Management or other departments of the University as might be necessary for the safe and proper maintenance of university property.
• Conducts daily building and event inspections to confirm safe conditions and compliance with Fire Marshal and ADA standards; verifies completion of event needs and repair work by staff or contractors.
• Coordinates with facilities for work orders, key control, signage, and other building related matters.
• Documents and reports incidents such as injuries, lost and found items, theft, and other facility matters; coordinates with FIU Police when appropriate.
• Performs annual departmental inventory and oversight for property control. Tracks and maintains inventory of departmental physical assets; monitors usage patterns to support procurement planning.
• Ensures the safety of the entire facility through maintenance and monitoring of work/repairs.
• Participates in developing safety related policies, procedures, and operational guidelines.
• Ensures development and implementation of premise related emergency response processes.
• Collects and processes incident reports for Risk Management Committee.
• Supports hiring, supervision, and training of staff; creates and maintains training materials; evaluates training outcomes to identify skill gaps and improvement areas.
• Works with university departments, student organizations, and external community partners to plan and execute events, meetings, and large-scale productions
• Performs essential duties in any emergencies such as hurricanes, storms, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.

Education

Bachelor's degree in an appropriate specialization

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

• Oversees day-to-day event and facility operations; addresses client concerns, last-minute changes, and escalations; keeps management and event coordinators informed of operational issues and patterns.
• Ensures all event setups are completed accurately, on schedule, and in line with client specifications and Fire Marshal requirements
• Analyzes facility and event data, including space utilization rates, staffing efficiency, and inventory turnover; produces reports with data-backed recommendations to improve operations and reduce waste
• Tracks and evaluates spending on cleaning, janitorial, and maintenance supplies; conducts cost-benefit analysis for event production, staffing models, and overtime trends to inform budgeting decisions
• Partners with Facilities Management on work orders, key control, repairs, and building-related needs; identifies recurring maintenance patterns and recommends process improvements based on trend data.
• Supports emergency procedures (evacuations, lockdowns, fire drills, hurricane preparedness) in coordination with the University Emergency Team, Public Safety, and the Fire Marshal. Participates in the annual State fire safety inspection process.
• Assists with serving as principal point of contact and liaison to Environmental Health and Safety, Facilities Management or other departments of the University as might be necessary for the safe and proper maintenance of university property.
• Conducts daily building and event inspections to confirm safe conditions and compliance with Fire Marshal and ADA standards; verifies completion of event needs and repair work by staff or contractors.
• Coordinates with facilities for work orders, key control, signage, and other building related matters.
• Documents and reports incidents such as injuries, lost and found items, theft, and other facility matters; coordinates with FIU Police when appropriate.
• Performs annual departmental inventory and oversight for property control. Tracks and maintains inventory of departmental physical assets; monitors usage patterns to support procurement planning.
• Ensures the safety of the entire facility through maintenance and monitoring of work/repairs.
• Participates in developing safety related policies, procedures, and operational guidelines.
• Ensures development and implementation of premise related emergency response processes.
• Collects and processes incident reports for Risk Management Committee.
• Supports hiring, supervision, and training of staff; creates and maintains training materials; evaluates training outcomes to identify skill gaps and improvement areas.
• Works with university departments, student organizations, and external community partners to plan and execute events, meetings, and large-scale productions
• Performs essential duties in any emergencies such as hurricanes, storms, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.

Minimum Qualifications

Bachelor's degree in an appropriate specialization; OR four (4) years of operational or related experience; OR an equivalent combination of relevant education and/or experience.

Job Category

Administrative

Advertised Salary

$42,000 - $47,000

Work Schedule

Begin time: 12:00 PM

End time: 8:30 PM

Pre-Employment Requirements

Expanded Background Check

Other Information

• Ability to work flexible hours as needed.
• Ability to work occasional evenings, weekends, and holidays.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Aff... All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.