Building Information Specialist ~ Elementary

Francis Howell School District; Saint Charles (MO); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical and dental plan options

Vision coverage

Employee Assistance Program (EAP)

District-paid basic life insurance ($0

District-paid Short-Term Disability

Paid holidays

Vacation

Job summary

The Francis Howell School District is seeking a meticulous Building Information Specialist - Elementary to manage student records, support data processing, and assist the elementary school site’s administrative functions.

You will register students, maintain computerized records, ensure data accuracy, and provide secretarial support to the site admin team, reporting to the Building Principal.

Qualifications

• High school diploma or equivalent.
• Relevant job-related experience is required.
• Proficient in operating standard office equipment and software applications; strong record-keeping and data analysis skills.
• Understanding of student enrollment and transfer processes; familiarity with relevant codes, regulations, and school safety practices.
• Ability to manage multiple tasks, work with a diverse group of individuals, handle frequent interruptions, and adapt to changing priorities.

Responsibilities

• Data Management: Maintain and update student academic and attendance records, ensuring data accuracy.
• Student Enrollment: Assist with registration, schedule preparation, and bussing coordination.
• Kindergarten Registration: Coordinate yearly site kindergarten registration and data entry.
• Attendance Processing: Handle daily attendance records and verify absences.
• Transcript Evaluation: Review incoming transcripts for correct placement.
• Secretarial Support: Provide preliminary support for summer school program and enrollment data entry.
• Financial Management: Maintain student activity accounts per district policy.
• Report Preparation: Prepare report cards, schedules, and bulletins.
• Compliance: Ensure accurate processing of documents and resident affidavits.
• Inquiry Response: Answer questions from staff, parents, students, and public.
• Administrative Support: Support site admin team, Notary services, operations, safety.

Skills

Data management

Record-keeping

Data analysis

Office software

Education

High school diploma or equivalent

Job description

About Us

The Francis Howell School District (FHSD) is committed to providing an enriching educational environment for all students. We are seeking a meticulous and efficient Building Information Specialist - Elementary to manage and maintain student records, support data processing, and assist in the overall administrative functions of our elementary school site.

Position Type

Full-Time

Hours

7:30 am - 4:00 pm

Salary

$18.35

Reports To

Building Principal

About Us

The Francis Howell School District (FHSD) is committed to providing an enriching educational environment for all students. We are seeking a meticulous and efficient Building Information Specialist - Elementary to manage and maintain student records, support data processing, and assist in the overall administrative functions of our elementary school site.

Job Summary

The Building Information Specialist - Elementary acts as a key data processing specialist at the assigned work site, serving as a liaison to the District Information Technology Department. This role involves registering students, maintaining computerized records, ensuring data accuracy, and providing secretarial support to the site administrative team.

Key Responsibilities

• Data Management: Maintain and update student academic and attendance records, ensuring data accuracy, particularly for transportation and special education needs.
• Student Enrollment: Assist with the management of student enrollment processes, including registration, schedule preparation, and bussing coordination.
• Kindergarten Registration: Coordinate yearly site kindergarten registration, including advertising, cross-referencing preschool students, inputting data, and creating permanent files.
• Attendance Processing: Handle daily attendance records, verify absences, and maintain up-to-date records.
• Transcript Evaluation: Evaluate incoming student transcripts to ensure appropriate grade-level placement.
• Secretarial Support: Provide preliminary secretarial support for the District's summer school program, including collecting applications and entering student enrollment data.
• Financial Management: Maintain student activity accounts to ensure accuracy in accordance with district policy.
• Report Preparation: Prepare standardized documents and reports, such as report cards, class schedules, and bulletins, to communicate information effectively.
• Compliance: Ensure accurate processing of documents and materials, including transcripts and resident affidavit renewals, in compliance with administrative guidelines.
• Inquiry Response: Respond to questions from staff, parents, students, and the public to provide information and direction.
• Administrative Support: Support the site administrative team with various functions, including Notary services, office operations, and building safety.
• Communication: Provide support to teachers, parents, and students to ensure effective communication and completion of administrative tasks.

Minimum Qualifications

• Education: High school diploma or equivalent.
• Experience: Relevant job-related experience is required.
• Skills: Proficient in operating standard office equipment and software applications; strong record-keeping and data analysis skills.
• Knowledge: Understanding of student enrollment and transfer processes; familiarity with relevant codes, regulations, and school safety practices.
• Abilities: Ability to manage multiple tasks, work with a diverse group of individuals, handle frequent interruptions, and adapt to changing priorities.

Benefits

FHSD offers a comprehensive employer-paid benefits package, including:

• Medical and dental plan options
• Vision coverage
• Employee Assistance Program (EAP)
• District-paid basic life insurance ($75,000)
• District-paid Short-Term Disability
• Paid holidays
• Vacation

Family coverage, long-term disability, and additional life insurance options are available at the employee's expense.

Physical Demands

• Frequent sitting with some walking, standing, and occasional lifting.
• Ability to handle various physical tasks associated with data processing and administrative support.