Building Automation Projects Coordinator

Eagle Controls; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

401k with discretionary companyContrib

PTO (Vacation)

Paid holidays

Tuition reimbursement program

Employee Assistance Program

Gym reimbursements

Employee Stock Ownership Program

Travel package

Job summary

Eagle Controls seeks a Project Coordinator to join our Controls team. The role supports the Project Director and project management team from contract award through closeout, handling documents, submittals, scheduling, and communication to keep field and project teams on time and within budget.

Based in our Granite City, IL, Chesterfield, MO, Nashville, TN, Charlotte, NC, or Raleigh, NC offices, the position requires strong organizational skills and proficiency with MS Office and

Qualifications

• Associate's or Bachelor's degree in Business, Construction Management, or related field preferred; equivalent experience considered.
• 2+ years of administrative or coordination experience, ideally in construction, mechanical, or controls contracting.
• Strong organizational skills and high attention to detail in a fast-paced, multi-project environment.
• Proficiency with Microsoft Office (Excel, Outlook, Word) and project management/documentation software (e.g., Procore, Bluebeam).
• Excellent written and verbal communication skills.

Responsibilities

• Prepare, organize, and maintain project contract documents, submittals, RFIs, and change order logs.
• Track project schedules and milestones; coordinate meeting scheduling and distribute meeting minutes.
• Assist Project Managers and the Project Director with budget tracking, purchase orders, and subcontractor documentation.
• Coordinate procurement and delivery of equipment and materials to support field installation schedules.
• Maintain accurate project files (digital and physical) in accordance with company recordkeeping standards.
• Serve as a point of contact for administrative questions from field technicians, subcontractors, and vendors.
• Support project closeout activities, including as-built documentation, O&M manuals, and warranty tracking.
• Assist with invoicing support and billing documentation in coordination with accounting.

Skills

Administrative experience

Coordination

Communication skills

Education

Associate/Bachelor's degree

Tools

Microsoft Office

Procore

Bluebeam

Job description

Eagle Controls seeks a Project Coordinator to join our Controls team. The role supports the Project Director and project management team from contract award through closeout, handling documents, submittals, scheduling, and communication to keep field and project teams on time and within budget.

Based in our Granite City, IL, Chesterfield, MO, Nashville, TN, Charlotte, NC, or Raleigh, NC offices, the position requires strong organizational skills and proficiency with MS Office and