Building Automation Project Coordinator — Growth & Benefits

eagle Controls; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employee Stock Ownership Program

Health insurance

Vision insurance

401k with Discretionary Company Contri

Paid Time Off

Paid Company Holidays

Tuition Reimbursement Program

Employee Assistance Program

Gym reimbursements

Job summary

eagle Controls is seeking a Project Coordinator to join our Controls team, supporting the Project Director and management team in administering controls and building-automation projects from contract award through closeout. This role keeps project documentation, submittals, scheduling, and communication organized so field and project teams can execute on time and within budget.

The ideal candidate has 2+ years of administrative or coordination experience.

Qualifications

• 2+ years of administrative or coordination experience, ideally in construction, mechanical, or controls contracting.
• Associate's or Bachelor's degree in Business, Construction Management, or related field preferred; equivalent experience considered.
• Strong organizational skills and high attention to detail in a fast-paced, multi-project environment.
• Proficiency with Microsoft Office (Excel, Outlook, Word) and project management/documentation software (e.g., Procore, Bluebeam).
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines across concurrent projects.
• Prior exposure to construction contracts, submittals, or scheduling terminology a plus.

Responsibilities

• Prepare, organize, and maintain project contract documents, submittals, RFIs, and change order logs.
• Track project schedules and milestones; coordinate meeting scheduling and distribute meeting minutes.
• Assist Project Managers and the Project Director with budget tracking, purchase orders, and subcontractor documentation.
• Coordinate procurement and delivery of equipment and materials to support field installation schedules.
• Maintain accurate project files (digital and physical) in accordance with company recordkeeping standards.
• Serve as a point of contact for administrative questions from field technicians, subcontractors, and vendors.
• Support project closeout activities, including as-built documentation, O&M manuals, and warranty tracking.
• Assist with invoicing support and billing documentation in coordination with accounting.
• Provide backup administrative and executive-coordination support across project and service teams as needed.
• Identify and elevate schedule or documentation issues to the Project Director in a timely manner.

Skills

Strong organizational skills

Excellent written and verbal沟通

Education

Associate's or Bachelor's degree in Business or Construction Management

Tools

Procore

Bluebeam

Job description

eagle Controls is seeking a Project Coordinator to join our Controls team, supporting the Project Director and management team in administering controls and building-automation projects from contract award through closeout. This role keeps project documentation, submittals, scheduling, and communication organized so field and project teams can execute on time and within budget.

The ideal candidate has 2+ years of administrative or coordination experience.