Project Coordinator

Eagle Controls; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

401k with discretionary companyContrib

PTO (Vacation)

Paid holidays

Tuition reimbursement program

Employee Assistance Program

Gym reimbursements

Employee Stock Ownership Program

Travel package

Job summary

Eagle Controls seeks a Project Coordinator to join our Controls team. The role supports the Project Director and project management team from contract award through closeout, handling documents, submittals, scheduling, and communication to keep field and project teams on time and within budget.

Based in our Granite City, IL, Chesterfield, MO, Nashville, TN, Charlotte, NC, or Raleigh, NC offices, the position requires strong organizational skills and proficiency with MS Office and

Qualifications

• Associate's or Bachelor's degree in Business, Construction Management, or related field preferred; equivalent experience considered.
• 2+ years of administrative or coordination experience, ideally in construction, mechanical, or controls contracting.
• Strong organizational skills and high attention to detail in a fast-paced, multi-project environment.
• Proficiency with Microsoft Office (Excel, Outlook, Word) and project management/documentation software (e.g., Procore, Bluebeam).
• Excellent written and verbal communication skills.

Responsibilities

• Prepare, organize, and maintain project contract documents, submittals, RFIs, and change order logs.
• Track project schedules and milestones; coordinate meeting scheduling and distribute meeting minutes.
• Assist Project Managers and the Project Director with budget tracking, purchase orders, and subcontractor documentation.
• Coordinate procurement and delivery of equipment and materials to support field installation schedules.
• Maintain accurate project files (digital and physical) in accordance with company recordkeeping standards.
• Serve as a point of contact for administrative questions from field technicians, subcontractors, and vendors.
• Support project closeout activities, including as-built documentation, O&M manuals, and warranty tracking.
• Assist with invoicing support and billing documentation in coordination with accounting.

Skills

Administrative experience

Coordination

Communication skills

Education

Associate/Bachelor's degree

Tools

Microsoft Office

Procore

Bluebeam

Job description

eagleControlsisseekingqualified professionals to join our Controls team. eagle Controls uses the most advanced, user-friendly automation systems in the market. eagle designs, builds, programs and commissions building automation system projects for new or existing construction across a variety of markets.

IMI’s acquisition of eagle Controls in 2018 helped complete our unique offering of beginning-to-end mechanical system delivery. eagle Controls is headquartered in Chesterfield, MO and has offices in Granite City, IL, Nashville, TN, and Charlotte, NC.

We are currently looking for a Project Coordinator to join our Controls team located at our offices in Granite City, IL, Chesterfield, MO, Nashville, TN, Charlotte, NC, and Raleigh, NC Our ideal candidate for a Project Coordinator is someone who has 2+ years of experience and will support the Project Director and project management team in administering controls and building-automation projects from contract award through closeout. This role keeps project documentation, submittals, scheduling, and communication organized so field and project teams can execute on time and within budget.

Primary responsibilities for eagle’s Project Coordinator include:

Prepare, organize, and maintain project contract documents, submittals, RFIs, and change order logs.

Track project schedules and milestones; coordinate meeting scheduling and distribute meeting minutes.

• Assist Project Managers and the Project Director with budget tracking, purchase orders, and subcontractor documentation.

Coordinate procurement and delivery of equipment and materials to support field installation schedules.

Maintain accurate project files (digital and physical) in accordance with company recordkeeping standards.

Serve as a point of contact for administrative questions from field technicians, subcontractors, and vendors.

Support project closeout activities, including as-built documentation, O&M manuals, and warranty tracking.

Assist with invoicing support and billing documentation in coordination with accounting.

• Provide backup administrative and executive-coordination support across project and service teams as needed.

Identify and elevate schedule or documentation issues to the Project Director in a timely manner.

Primary qualifications for eagle’s Project Coordinator include:

Associate's or Bachelor's degree in Business, Construction Management, or related field preferred; equivalent experience considered.

2+ years of administrative or coordination experience, ideally in construction, mechanical, or controls contracting.

• Strong organizational skills and high attention to detail in a fast-paced, multi-project environment.
• Proficiency with Microsoft Office (Excel, Outlook, Word) and project management/documentation software (e.g., Procore, Bluebeam).
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines across concurrent projects.
• Prior exposure to construction contracts, submittals, or scheduling terminology is a plus.

COMPENSATION AND BENEFITS:

• Salary Range: $55,000 - $75,000
• Employee Stock Ownership Program
• Travel Package
• Discretionary Annual Bonus’
• Health insurance
• Vision insurance
• 401k with Discretionary Company Contributions
• Paid Time Off (PTO; Vacation)
• Paid Company Holidays
• Tuition Reimbursement Program
• Employee Assistance Program
• Gym reimbursements

DIVERSITY:

Our commitment to diversity and inclusion starts with us. The IMI companies strive to build a team that is truly reflective of the communities we serve in every level of our business. We know that when diverse minds and perspectives come together, the possibilities are limitless.

Our philosophy is to hire talented people, provide them with the training, tools, and resources to be successful, empower them to go and contribute to the success of the company, and to reward performance. If you’re ready to be a part of our team AND a part of our solution,

EOE/M/F/V/D

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job-related disability, or any other protected group status.