Builder Admin Scheduling Agent

ArqAi; Fort Myers (FL); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Job summary

ArqAi Fort Myers is seeking a Builder Admin & Scheduling Agent to join our Support Center in Fort Myers, FL. If you thrive on keeping complex schedules on track and ensuring project logistics run smoothly in a luxury smart home environment, this is the role for you.

You will coordinate builder scheduling, create and track purchase orders and work orders, act as the primary liaison for builders, and keep internal systems updated with real-time project statuses and PO numbers.

Qualifications

• Experience in construction administration, logistics, scheduling, or purchasing.
• Direct experience with residential builders or subcontractors preferred.
• Strong organizational and multitasking abilities.
• Excellent communication with external builders and internal teams.
• Proficient in scheduling software, spreadsheets, and order management systems.

Responsibilities

• Builder Scheduling: Coordinate and schedule new construction residential subcontractor work with builders.
• Order Creation: Create, process, and track purchase orders, work orders, and materials.
• Builder Liaison: Primary contact for schedule changes and project status updates.
• Data Management: Update internal systems with real-time statuses and PO numbers.

Skills

Organization

Communication

Tech Savvy

Scheduling software

Spreadsheets

Order management

Tools

Scheduling software

Spreadsheets

Order management systems

Job description

At ArqAi, we don’t just install technology — we create luxury living experiences powered by cutting-edge smart home systems. As a privately owned collection of four smart home companies across Florida, we specialize in bringing intelligence, security, and seamless automation to some of the most stunning homes in the state.

We are seeking a Builder Admin & Scheduling Agent to join our ArqAi Support Center located in Fort Myers, FL. If you are a highly organized professional who thrives on keeping complex schedules on track and ensuring project logistics run smoothly, this is the opportunity for you!

Incredible Compensation:

$25 - $28 per hour (Commensurate Upon Experience)

Medical, dental, and vision coverage

Paid time off and much more

Key Responsibilities

Builder Scheduling: Coordinate and schedule new construction residential subcontractor work directly with builders, managing project timelines and field availability.

Order Creation: Accurately create, process, and track purchase orders, work orders, and materials needed for upcoming residential builds.

Builder Liaison: Serve as the primary point of contact for builders regarding schedule changes, project status updates, and administrative logistics.

Data Management: Keep internal systems updated with real-time project statuses, purchase order numbers, and builder schedules.

What We’re Looking For

Experience: Proven experience in construction administration, logistics, scheduling, or purchasing. Direct experience working with residential builders or subcontractors is highly preferred.

Organization: Exceptional organizational and multitasking skills—you know how to handle moving pieces without letting things slip through the cracks.

Communication: Clear, professional, and assertive communication skills to manage expectations with external builders and internal field teams.

Tech Savvy: Proficient with scheduling software, spreadsheets, and order management systems.

Candidates:

Must NOT have a criminal record history

Must be able to pass background check and drug screen

ArqAi is an Equal Opportunity Employer and Drug Free Workplace.

About ArqAi:

We’re ArqAi— a privately owned collection of smart home companies providing installation and cloud-based services for intelligent products throughout Florida. Our mission is to empower clients to achieve seamless, connected, and intuitive experiences within their homes and businesses.