Budget Specialist

City of Irving; Irving (TX); On-site; USD 34,000 - 50,000; Full time

Job summary

The City of Irving's Information Technology Department seeks a qualified administrative specialist to support budgeting, procurement, and financial reporting. You will prepare bid specs, track expenditures, and ensure timely processing of invoices and payroll where applicable.

The role requires an Associate degree and at least two years of related experience, advanced computer skills, and strong Excel proficiency.

Qualifications

• Associate degree or equivalent and two years of related experience.
• Advanced computer skills with database and spreadsheet applications.
• Strong financial analytical abilities and proficiency in Excel.

Responsibilities

• Prepare bid specifications and proposals.
• Assist with budget preparation and administration.
• Process payments, disbursements, and invoices.
• Handle procurement and contract management activities.
• Provide light administrative support to the Chief Technology Officer and prepare reports and Council agenda items.
• Maintain budget files and databases.

Skills

Advanced computer proficiency

MS Excel

Financial analysis

Education

Associate degree or equivalent

Tools

Database

Spreadsheet software

Job description

Duties include preparing bid specifications and proposals; assisting with budget preparation and administration; preparing trending and cost analyses of expenditures; processing and reconciling payments, disbursements and invoices; handling the department’s procurement and contract management activities; answering inquiries from staff, vendors and other city departments; and maintaining all related budget files and databases. Duties also include providing light administrative assistance to the Chief Technology Officer, preparing personnel paperwork, reports, presentations, correspondence and Council agenda items; processing payroll and open records requests; answering the telephone; and performing other general clerical tasks. Duties will require ability to adhere to strict deadlines working in a fast-paced, multi-task environment. An Associate degree or equivalent and two years of directly related experience required. Must have advanced computer proficiency, including knowledge of database and spreadsheet applications (preferably MS Excel) and strong financial analytical skills. A résumé with a completed application must be submitted to be considered.

PAY GRADE GG17 / FULL PAY RANGE $25.45 - $35.88 PER HOUR

The Information Technology Department is responsible for the administration and maintenance of all the City of Irving’s technology, including servers, computer hardware, mobile devices and phone systems. We use tried and tested technologies to exceed the service expectations of our customers (citizens, businesses and visitors) and improve the efficiency and transparency of our operations.

The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The city acknowledges that its employees’ diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community. The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.