Budget & Grants Admin Specialist (Hybrid)

Carroll County Government; Westminster (MD); On-site; USD 33,000 - 35,000; Full time

Benefits offered by this job

Generous PTO

13 Holidays

Flexible schedules

Medical plans

Retirement plans

Tuition assistance

Job summary

Carroll County Government in Westminster, MD, is seeking an Administrative Assistant in Management & Budget to support budget, grants, and risk management functions. You will handle documents, invoices, and confidential correspondence while coordinating FOIA requests and daily office tasks.

The role requires strong organizational skills, attention to detail, and effective communication. This full-time position offers benefits, PTO, and opportunities for professional growth within the

Qualifications

• Associate degree or two years of college in a related field.
• Three or more years of related experience.
• A comparable amount of education and experience may be substituted for the minimum requirement.

Responsibilities

• Prepare budget documents and appropriation letters; compile credit rating data; research legal documents; and maintain accurate reports, spreadsheets, surveys, and related records.
• Review invoices and requisitions, create and upload budget transfers and amendments, and run reports in the financial management system. Assist staff with the budget process.
• Assist Management & Budget divisions with the budget process, including grants. Develop a working understanding of the budget and grant processes.
• Assist with maintenance and organization of grant records; proof grant applications and documents; prepare grant documents for approval and signature.
• Perform general support functions such as scheduling meetings, distributing mail, answering phones, and retrieving information. Compose, prepare, and process complex and confidential correspondence, including coordination of FOIA requests.
• Provide office and project support as needed to the Budget, Grants Management, and Risk Management divisions.
• Greet and engage with visitors and employees in a professional and courteous manner. Serve as a point of contact for County agencies and clients.
• Manage office related expenses within operating budget.
• Ensure all work is complete and timely to support department goals. Evaluate feedback and procedures to improve efficiency.
• Invite collaboration and seek learning opportunities. Proactively assist peers to create a supportive work environment.
• Exhibit integrity, ethics, and fiscal responsibility.

Skills

Filing and Organizational Systems

Multitasking

Verbal and Written Communication

Financial Acumen

Organizational Awareness

Microsoft Excel

Microsoft Office Suite

Education

Associate degree or two years of college in a related field

Three or more years of related experience

A comparable amount of education and experience may be substituted for the minimum requirement

Job description

Carroll County Government in Westminster, MD, is seeking an Administrative Assistant in Management & Budget to support budget, grants, and risk management functions. You will handle documents, invoices, and confidential correspondence while coordinating FOIA requests and daily office tasks.

The role requires strong organizational skills, attention to detail, and effective communication. This full-time position offers benefits, PTO, and opportunities for professional growth within the