Administrative Assistant - Department of Management & Budget

Carroll County Government; Westminster (MD); Sur place; USD 33 000 - 35 000; Plein temps

Avantages offerts par ce poste

Generous PTO

13 Holidays

Flexible schedules

Medical plans

Retirement plans

Tuition assistance

Résumé du poste

Carroll County Government in Westminster, MD, is seeking an Administrative Assistant in Management & Budget to support budget, grants, and risk management functions. You will handle documents, invoices, and confidential correspondence while coordinating FOIA requests and daily office tasks.

The role requires strong organizational skills, attention to detail, and effective communication. This full-time position offers benefits, PTO, and opportunities for professional growth within the

Qualifications

• Associate degree or two years of college in a related field.
• Three or more years of related experience.
• A comparable amount of education and experience may be substituted for the minimum requirement.

Responsabilités

• Prepare budget documents and appropriation letters; compile credit rating data; research legal documents; and maintain accurate reports, spreadsheets, surveys, and related records.
• Review invoices and requisitions, create and upload budget transfers and amendments, and run reports in the financial management system. Assist staff with the budget process.
• Assist Management & Budget divisions with the budget process, including grants. Develop a working understanding of the budget and grant processes.
• Assist with maintenance and organization of grant records; proof grant applications and documents; prepare grant documents for approval and signature.
• Perform general support functions such as scheduling meetings, distributing mail, answering phones, and retrieving information. Compose, prepare, and process complex and confidential correspondence, including coordination of FOIA requests.
• Provide office and project support as needed to the Budget, Grants Management, and Risk Management divisions.
• Greet and engage with visitors and employees in a professional and courteous manner. Serve as a point of contact for County agencies and clients.
• Manage office related expenses within operating budget.
• Ensure all work is complete and timely to support department goals. Evaluate feedback and procedures to improve efficiency.
• Invite collaboration and seek learning opportunities. Proactively assist peers to create a supportive work environment.
• Exhibit integrity, ethics, and fiscal responsibility.

Connaissances

Filing and Organizational Systems

Multitasking

Verbal and Written Communication

Financial Acumen

Organizational Awareness

Microsoft Excel

Microsoft Office Suite

Formation

Associate degree or two years of college in a related field

Three or more years of related experience

A comparable amount of education and experience may be substituted for the minimum requirement

Description du poste

Administrative Assistant, Management & Budget

Information

Pay Range (Grade): $24.14 - $42.23 (H400)

Hiring Pay Range: $24.14 – 25.35

Other Compensation Offered: Overtime, Compensatory Time

Employment Type: Full-Time, 40 hours per week

Organization: Management & Budget - Administration

Location: County Office Building

Reports to: Director, Management & Budget

Classification: Non-Exempt (40063)

Who We Are

At Carroll County Government, we look for people who are eager to engage in meaningful work that positively impacts our community. As public servants, our sense of purpose and motivation to work hard starts with the value we place on relationships with coworkers, community partners, and those we serve. We strive to build collaborative and passionate teams, with opportunities to learn and explore new possibilities in a welcoming workplace. As a team, we are committed, inspired, and connected to make a difference in the community.

What You Will Do

Are you ready to support a vital government function? As the Administrative Assistant in Management & Budget, you will handle essential administrative duties. Reporting to the Director, your role will support the Budget, Grants Management, and Risk Management divisions. The work you do will support the flow of information throughout the department. Staying organized, completing tasks, and maintaining positive relationships are the daily responsibilities of this role.

Essential Duties

• Prepare budget documents and appropriation letters; compile credit rating data; research legal documents; and maintain accurate reports, spreadsheets, surveys, and related records.
• Review invoices and requisitions, create and upload budget transfers and amendments, and run reports in the financial management system. Assist staff with the budget process.
• Assist Management & Budget divisions with the budget process, including grants. Develop a working understanding of the budget and grant processes.
• Assist with maintenance and organization of grant records; proof grant applications and documents; prepare grant documents for approval and signature.
• Perform general support functions such as scheduling meetings, distributing mail, answering phones, and retrieving information. Compose, prepare, and process complex and confidential correspondence, including coordination of FOIA requests.
• Provide office and project support as needed to the Budget, Grants Management, and Risk Management divisions.
• Greet and engage with visitors and employees in a professional and courteous manner. Serve as a point of contact for County agencies and clients.
• Manage office related expenses within operating budget.
• Ensure all work is complete and timely to support department goals. Evaluate feedback and procedures to improve efficiency.
• Invite collaboration and seek learning opportunities. Proactively assist peers to create a supportive work environment.
• Exhibit integrity, ethics, and fiscal responsibility.

How You Will Succeed

Your Skills

• Filing and Organizational Systems (Intermediate)
• Multitasking (Intermediate)
• Verbal and Written Communication (Intermediate)
• Financial Acumen (Introductory)
• Organizational Awareness (Introductory)
• Microsoft Excel (Intermediate)
• Microsoft Office Suite (Intermediate)

Your Strengths

• Service Excellence
• Decision Making
• Collaborating with Others
• Digital Literacy
• Continuous Learning
• Adaptability
• Attention to Detail
• Data Literacy
• Financial Acumen

You Might Be a Good Fit If

Education and Experience

• Associate degree or two years of college in a related field
• Three or more years of related experience
• A comparable amount of education and experience may be substituted for the minimum requirement.

Additional Information

• Requires criminal background check as condition of employment.
• Must meet Carroll County Risk Management driver eligibility requirements

All the Benefits You Need

Carroll County Government is dedicated to fostering a culture focused on the total well-being of our employees. For eligible employees, this includes:

• Generous paid time off
• 13 Paid Holidays
• Flexible schedules and remote options, when applicable
• Comprehensive, no deductible medical plans including prescription and vision coverage, low-cost dental plan, and County paid basic life insurance.
• Pension, 401k, and 457 Retirement Accounts
• Up to $9,000 in Tuition Assistance per fiscal year

Find out more here: Carroll County Government | Carroll County, Maryland (carrollcountymd.gov)

Carroll County Government is an Equal Opportunity Employer. The County Commissioners of Carroll County recognize the rights of all people, including County employees, to equal opportunity. Discrimination against County employees on the basis of race, color, religion, age, gender, national origin, sexual orientation, marital status, physical or mental disability is strictly prohibited. The Americans with Disabilities Act, Titles I and II, applies to County government employment. If you have questions, suggestions, or complaints, please contact Kristy L. Bixler, Director, Human Resources and Carroll County Government Americans with Disabilities Coordinator for Employment, at the Department of Human Resources (410-386-2129) or Md. Relay 711/800-735-2258. The mailing address is 225 North Center Street, Westminster, Maryland 21157.

Questions or need assistance?

Please contact us at [e-mail], via telephone at 410-386-2129 or stop by our office at 225 N. Center Street, Room 100, Westminster, MD 21157 during normal business hours.

Disclaimer:

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.