Budget & Financial Operations Coordinator

University of North Florida Alumni Association; Jacksonville (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of North Florida Alumni Association seeks a Coordinator Budgets in Campus Planning to manage budgets, perform financial reporting, and coordinate purchasing and accounts payable. The role provides leadership support to ensure compliance with university policies and efficient fiscal operations across departmental initiatives.

Responsibilities include budget development, reporting in Workday, internal controls, and serving as a resource for budget and purchasing processes.

Qualifications

• Master’s or Bachelor’s degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Responsibilities

• Administers departmental operating and capital budgets with general oversight form Assistant Director.
• Advises leadership on budget strategy and internal controls.
• Exercises authority to approve expenditures within established limits.
• Develops financial procedures and internal controls.
• Produce and maintain financial reports utilizing Workday and other financial systems to support operational and budgetary decision-making.
• Independently analyzes financial trends and recommends corrective action.
• Coordinate purchasing and accounts payable activities, including direct purchases, invoice processing, and vendor payments.
• Serve as departmental delegate for P-card holders and coordinate the reconciliation, review, and documentation of transactions.
• Process revenue reimbursements and other financial transactions.
• Assist with preparation of required Board of Governors, University, and departmental financial reports.
• Maks independent determinations regarding financial compliance and fiscal management.
• Perform budget-related duties as back-up to the Assistant Director of Budgets.
• Exercise sound judgment in handling confidential financial and personnel information.
• Maintain position descriptions for new, vacant, and existing positions.
• Coordinate personnel-related documentation and administrative processes within the department.
• Provide administrative support for special projects, departmental initiatives, meetings, and other activities as assigned.
• Serve as a resource to departmental staff, vendors, and University stakeholders regarding budget, purchasing, and financial processes.
• Respond to and resolve inquiries related to financial, purchasing, and operational matters.
• Coordinate communication and information flow among departmental personnel and campus partners.
• Support departmental operations through effective coordination of fiscal and administrative activities.
• Supervise assigned OPS employees and/or student assistants.
• Train, assign, and review work performed by support personnel.
• Monitor completion of assigned work and provide ongoing guidance and support.

Education

Master’s or Bachelor’s degree

Tools

Workday

Job description

The University of North Florida Alumni Association seeks a Coordinator Budgets in Campus Planning to manage budgets, perform financial reporting, and coordinate purchasing and accounts payable. The role provides leadership support to ensure compliance with university policies and efficient fiscal operations across departmental initiatives.

Responsibilities include budget development, reporting in Workday, internal controls, and serving as a resource for budget and purchasing processes.