Operations Coordinator, Budget & Campus Financial Services

Wake Forest University; United States; On-site; USD 65,000 - 85,000; Full time

Job summary

Wake Forest University is seeking an Operations Manager to provide financial, administrative, and operational support to the Budget and Campus Financial Services Office. Reporting to the Budget Manager, the role focuses on daily financial operations, transactional activities, and coordinating administrative workflows to deliver accurate, timely service to campus stakeholders.

The position requires budgeting, accounting knowledge, and strong discretion due to access to confidential information.

Qualifications

• 2–4 years of progressive experience in office management, operations, or a financial services environment.
• High proficiency in Microsoft Office Suite (especially Excel) and Google Suite.
• Familiarity with financial management or accounting software.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines.
• Ability to exercise sound judgment, maintain confidentiality, and work independently with minimal supervision.
• Demonstrated commitment to exceptional customer service and collaborative teamwork.

Responsibilities

• Monitor and respond to inquiries in main email boxes.
• Draft and distribute mass communications to campus stakeholders.
• Manage daily departmental mail, supplies, and equipment.
• Coordinate calendars and meetings across departments.
• Set up on-site and virtual training sessions with room reservations and attendee tracking.
• Process invoices, reimbursements, billings, deposits and other financial transactions.
• Review financial documents for accuracy and policy compliance.
• Support testing and implementation of Workday Transactions.

Skills

Office management

Budgeting

Financial transactions

Excel

Google Suite

Workday

Education

Bachelor's degree in Business/Finance

Tools

Workday Financials

Workday Adaptive Planning

Job description

Wake Forest University is seeking an Operations Manager to provide financial, administrative, and operational support to the Budget and Campus Financial Services Office. Reporting to the Budget Manager, the role focuses on daily financial operations, transactional activities, and coordinating administrative workflows to deliver accurate, timely service to campus stakeholders.

The position requires budgeting, accounting knowledge, and strong discretion due to access to confidential information.