Coordinator Budgets

University of North Florid; Jacksonville (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

The University of North Florida is seeking a Coordinator Budgets to provide budgetary, financial, purchasing, and operational support for Facilities Planning. under the direction of department leadership, you will develop, administer, monitor, and report on departmental and project budgets, while coordinating purchasing, accounts payable, and P-card reconciliation.

You will generate financial reports, analyze trends, ensure compliance with university policies, and assist with board and

Qualifications

• Master's or Bachelor's degree in finance, accounting, public administration, or related field with 2+ years of relevant experience.
• Strong knowledge of budgeting, forecasting, and internal controls.
• Experience with Workday or similar financial systems is preferred.

Responsibilities

• Administers departmental operating and capital budgets with oversight.
• Develops and enforces financial procedures and internal controls.
• Produces financial reports and analyzes trends to support decisions.
• Coordinates purchasing, accounts payable, and P-card reconciliations.
• Supports budget planning and reporting for boards and university leadership.
• Maintains confidential financial and personnel information.

Skills

Budget administration

Financial reporting

Internal controls

Analytical thinking

Communication

Education

Master's or Bachelor's degree in Finance, Accounting, Public Administration, or related field

Tools

Workday

Accounts payable system

P-card reconciliation process

Job description

DepartmentCampus PlanningCompensationGeneral Description / Primary PurposeThe Coordinator Budgets provides budgetary, financial, purchasing, and operational support for Facilities Planning under the direction of department leadership. This position assists with the development, administration, monitoring, and reporting of departmental and project budgets while coordinating purchasing, accounts payable, P-card reconciliation, financial reporting, and related fiscal processes. The Coordinator serves as a key resource to departmental leadership and staff by coordinating financial operations, supporting budget planning activities, producing financial reports, and ensuring compliance with applicable University policies and procedures.Job FunctionsBudget AdministrationAdministers departmental operating and capital budgets with general oversight form Assistant Director.Advises leadership on budget strategy and internal controls.Exercises authority to approve expenditures within established limits.Develops financial procedures and internal controls.Produce and maintain financial reports utilizing Workday and other financial systems to support operational and budgetary decision-making.Independently analyzes financial trends and recommends corrective action.Coordinate purchasing and accounts payable activities, including direct purchases, invoice processing, and vendor payments.Serve as departmental delegate for P-card holders and coordinate the reconciliation, review, and documentation of transactions.Process revenue reimbursements and other financial transactions.Assist with preparation of required Board of Governors, University, and departmental financial reports.Makes independent determinations regarding financial compliance and fiscal management.Perform budget-related duties as back-up to the Assistant Director of Budgets.Exercise sound judgment in handling confidential financial and personnel information.Office OperationsMaintain position descriptions for new, vacant, and existing positions.Coordinate personnel-related documentation and administrative processes within the department.Provide administrative support for special projects, departmental initiatives, meetings, and other activities as assigned.Serve as a resource to departmental staff, vendors, and University stakeholders regarding budget, purchasing, and financial processes.Respond to and resolve inquiries related to financial, purchasing, and operational matters.Coordinate communication and information flow among departmental personnel and campus partners.Support departmental operations through effective coordination of fiscal and administrative activities.Supervisory ResponsibilitiesSupervise assigned OPS employees and/or student assistants.Train, assign, and review work performed by support personnel.Monitor completion of assigned work and provide ongoing guidance and support.Required QualificationsMaster's or Bachelor's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.Statement(s) of UnderstandingThis position requires a background check. In conjunction with the University's policy, this position may also require a credit check.The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX CoordinatorEqual OpportunityThe University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.CarnegieUNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.