Coordinator Budgets

University of North Florida Alumni Association; Jacksonville (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of North Florida Alumni Association seeks a Coordinator Budgets in Campus Planning to manage budgets, perform financial reporting, and coordinate purchasing and accounts payable. The role provides leadership support to ensure compliance with university policies and efficient fiscal operations across departmental initiatives.

Responsibilities include budget development, reporting in Workday, internal controls, and serving as a resource for budget and purchasing processes.

Qualifications

• Master’s or Bachelor’s degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Responsibilities

• Administers departmental operating and capital budgets with general oversight form Assistant Director.
• Advises leadership on budget strategy and internal controls.
• Exercises authority to approve expenditures within established limits.
• Develops financial procedures and internal controls.
• Produce and maintain financial reports utilizing Workday and other financial systems to support operational and budgetary decision-making.
• Independently analyzes financial trends and recommends corrective action.
• Coordinate purchasing and accounts payable activities, including direct purchases, invoice processing, and vendor payments.
• Serve as departmental delegate for P-card holders and coordinate the reconciliation, review, and documentation of transactions.
• Process revenue reimbursements and other financial transactions.
• Assist with preparation of required Board of Governors, University, and departmental financial reports.
• Maks independent determinations regarding financial compliance and fiscal management.
• Perform budget-related duties as back-up to the Assistant Director of Budgets.
• Exercise sound judgment in handling confidential financial and personnel information.
• Maintain position descriptions for new, vacant, and existing positions.
• Coordinate personnel-related documentation and administrative processes within the department.
• Provide administrative support for special projects, departmental initiatives, meetings, and other activities as assigned.
• Serve as a resource to departmental staff, vendors, and University stakeholders regarding budget, purchasing, and financial processes.
• Respond to and resolve inquiries related to financial, purchasing, and operational matters.
• Coordinate communication and information flow among departmental personnel and campus partners.
• Support departmental operations through effective coordination of fiscal and administrative activities.
• Supervise assigned OPS employees and/or student assistants.
• Train, assign, and review work performed by support personnel.
• Monitor completion of assigned work and provide ongoing guidance and support.

Education

Master’s or Bachelor’s degree

Tools

Workday

Job description

Department

Campus Planning

Compensation

General Description / Primary Purpose

The Coordinator Budgets provides budgetary, financial, purchasing, and operational support for Facilities Planning under the direction of department leadership. This position assists with the development, administration, monitoring, and reporting of departmental and project budgets while coordinating purchasing, accounts payable, P-card reconciliation, financial reporting, and related fiscal processes. The Coordinator serves as a key resource to departmental leadership and staff by coordinating financial operations, supporting budget planning activities, producing financial reports, and ensuring compliance with applicable University policies and procedures.

Job Functions

Budget Administration

• Administers departmental operating and capital budgets with general oversight form Assistant Director.
• Advises leadership on budget strategy and internal controls.
• Exercises authority to approve expenditures within established limits.
• Develops financial procedures and internal controls.
• Produce and maintain financial reports utilizing Workday and other financial systems to support operational and budgetary decision-making.
• Independently analyzes financial trends and recommends corrective action.
• Coordinate purchasing and accounts payable activities, including direct purchases, invoice processing, and vendor payments.
• Serve as departmental delegate for P-card holders and coordinate the reconciliation, review, and documentation of transactions.
• Process revenue reimbursements and other financial transactions.
• Assist with preparation of required Board of Governors, University, and departmental financial reports.
• Makes independent determinations regarding financial compliance and fiscal management.
• Perform budget-related duties as back-up to the Assistant Director of Budgets.
• Exercise sound judgment in handling confidential financial and personnel information.

Office Operations

• Maintain position descriptions for new, vacant, and existing positions.
• Coordinate personnel-related documentation and administrative processes within the department.
• Provide administrative support for special projects, departmental initiatives, meetings, and other activities as assigned.
• Serve as a resource to departmental staff, vendors, and University stakeholders regarding budget, purchasing, and financial processes.
• Respond to and resolve inquiries related to financial, purchasing, and operational matters.
• Coordinate communication and information flow among departmental personnel and campus partners.
• Support departmental operations through effective coordination of fiscal and administrative activities.

Supervisory Responsibilities

• Supervise assigned OPS employees and/or student assistants.
• Train, assign, and review work performed by support personnel.
• Monitor completion of assigned work and provide ongoing guidance and support.

Required Qualifications

Master’s or Bachelor’s degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.