Budget Coordinator

City of New York; City of Kingston (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

The City of New York, through the Department of Environmental Protection (DEP), seeks a Principal Administrative Associate II for the Source Water Protection Directorate in Kingston, NY (with potential relocation to Arkville). The Budget Coordinator will monitor SWP expenses, assist in spend plans, and maintain bureau databases to ensure accurate fiscal control.

Ideal candidates will have a degree and clerical/administrative experience, including supervisory duties, plus strong Microsoft Office

Qualifications

• A bachelor's degree and two years of full-time clerical/administrative experience.
• One year of administrative supervisory experience required.
• Education and/or experience equivalency with supervisory requirement.
• Proficiency with Microsoft Office and databases preferred.

Responsibilities

• Track the SWP expense budget against the annual spend plan.
• Reconcile the expense budget with the Bureau database and resolve discrepancies.
• Update tracking spreadsheets and save documents to digital locations.
• Produce ad hoc budget and spending reports as requested.
• Track the capital budget plans and capital spending of the Upstate Real Property Services section.
• Manage 80 purchase orders for the wastewater treatment plant O&M payments.

Skills

Microsoft Office

Advanced Excel

Database literacy

Attention to detail

Time management

Communication skills

Team collaboration

Budget tracking

Education

Bachelor's degree

Associate degree

High school diploma or equivalent

Education and/or experience equivalency

Tools

FMS

Passport

Job description

• Job Category: Finance, Accounting, & Procurement
• Salary Band: $80,000 to $90,000
• Compensation: USD 61,656 - USD 89,625

Job Description

As per civil service Rule 3.2.11 candidates must live outside the five (5) boroughs or be permanent in the civil service title listed in order to be considered for appointment.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Water Supply seeks to hire a Principal Administrative Associate II, for a position within the Source Water Protection Directorate, Watershed Support Unit. Source Water Protection (SWP) is responsible for implementing a wide variety of partnership, regulatory and non regulatory programs throughout the water supply watershed. The Watershed Support Division manages an annual budget of approximately $120 million including capital and expense funding to support those watershed programs.

Under direction of the Budget & Procurement Section Chief, the Budget Coordinator will carefully track the SWP expense and capital budgets. They will assist in the development of annual spend plans, track spending, assist in capital plan updates and submit budget modifications as directed. They will need to keep internal spreadsheets and Bureau databases up to date and conduct special projects as required. Additionally, the Budget Coordinator will manage the wastewater treatment plant O&M quarterly payments for approximately 80 facilities.

• Track the expense budget against the annual spend plan.
• Reconcile the expense budget against the Bureau database on a frequent basis and resolve discrepancies.
• Update applicable tracking spreadsheets and save all documents to the correct digital locations.
• Produce ad hoc budget and spending reports as requested.
• Track the capital budget plans and capital spending of the Upstate Real Property Services section.
• Manage 80 purchase orders for the wastewater treatment plant Operational and Maintenance (O&M) payments.

Please note, while this position has been posted for Kingston, NY, we may change it at the time of hire to accommodate the chosen candidate. Possible alternative reporting locations includes Arkville, NY.

PREFERRED SKILLS:

• Knowledge and proficiency with Microsoft Office and Adobe programs
• Advanced Excel skills
• Experience with NYC databases such as FMS and Passport preferred
• Experience using databases to extract and input information
• Ability to critically review documents and compare them to a standard
• Detail oriented and highly organized
• Ability to concurrently manage multiple tasks with a high degree of accuracy
• Excellent communication and follow up skills
• Ability to work well with others to resolve issues
• Ability to consistently track and meet deadlines

ADDITIONAL INFORMATION: The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

WORK LOCATION:

71 Smith Street
Kingston, NY 12401
Kingston is a City in Ulster County, New York approximately 90 miles north of New York City

OR

669 County Rd 38
Arkville, NY 12406

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.