Budget & Contracts Analyst

AgeSpan; Lawrence (MA); Hybrid; USD 77,000 - 81,000; Full time

Benefits offered by this job

Flexible schedule

Healthcare (medical, dental)

403b retirement plan with company-mand

Paid time off (vacation, sick, and HOL

Licensing support for licensure

Job summary

AgeSpan is seeking a Budget and Contracts Analyst to support financial planning, grant and contract management, budgeting, reporting, and analysis. This role partners with program leadership, funders, and management to ensure compliance and sound financial decisions.

Responsibilities include developing budgets, forecasting, invoicing, and contract amendments, while providing financial insights to program staff and leadership to support organizational goals.

Qualifications

• Bachelor's degree required in Accounting, Finance, or related field.
• 3–5 years in budgeting, financial analysis, grants or contracts role.
• Experience with government-funded programs and contract management is preferred.

Responsibilities

• Develop annual operating and program budgets with leadership.
• Prepare forecasts, projections, and cost analyses.
• Monitor budget-to-actual performance and variances.
• Prepare financial reports for management and funders.
• Manage grants and contracts budgeting, invoicing, and reporting.
• Support program staff with budgeting guidance and financial procedures.

Skills

Advanced Excel

Budgeting

Financial analysis

Contract administration

GAAP knowledge

Communication skills

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Accounting systems

Payroll software

Financial reporting tools

Job description

AgeSpan

About Us: Since 1974 our agency has strived towards supporting an individual's desire to make their own decisions, secure their independence and remain living independently in the community. We are proud of our employees who make this possible every day. Our agency is a thought-leader, a nationally known generator of new ideas, because it welcomes creativity, your ideas. It is an outstanding place to work stimulating, friendly, collaborative. We offer competitive salaries, generous vacation time, and an excellent work/life balance. We value diversity and encourage career growth. If you have a passion for improving the lives of the elderly community and enjoy working in a diverse team driven by its mission, you've found the right place!

At AgeSpan, you'll find a work environment that combines:

• A refreshing culture that is supportive, collaborative, and encouraging of diverse perspectives and backgrounds.
• A focus on innovation with a team recognized for developing and implementing innovative programs and novel solutions.
• Encouragement of your development through opportunities to get involved, use your voice, and gain new knowledge and skills.
• A satisfying balance between your work and personal life, including a flexible workplace, generous paid time off, and wellness programs.

Depending on your role and your hours, we offer

• Flexible schedule and hybrid work opportunities
• Competitive salaries
• Healthcare (medical, dental)
• 403b Retirement Plan with agency match
• 20 Vacation Days, 12 Sick Days, and 12 Paid Holidays
• Social Work Licensing Program
• License Renewal Paid by agency for RN's and Social Workers
• And MORE!

Position Responsibilities

The Budget and Contracts Analyst is a key member of the Finance Team, responsible for supporting agency-wide financial planning, grant and contract management, budget development, reporting, and fiscal analysis. This position partners closely with program leadership, development staff, funders, executive management, and other departments to provide financial oversight and ensure compliance with funding and contractual requirements.

Using advanced Microsoft Excel skills and data from accounting, payroll, billing, and operational systems, the Budget and Contracts Analyst develops and monitors budgets, prepares financial forecasts, analyzes financial performance, and supports decision-making through timely and accurate reporting.

The Analyst plays a critical role in the administration of grants and contracts, including budget development, invoice preparation, financial reporting, contract amendments, and funder communications. The position also serves as a financial resource to program staff by providing guidance on budgeting, cost allocation, contract requirements, and the financial impact of operational decisions.

Success in this role requires strong analytical and problem-solving skills, advanced Excel proficiency, a solid understanding of accounting principles, and the ability to manage multiple priorities in a dynamic human services environment.

Essential Functions

Budget Development and Financial Analysis

• Collaborate with executive leadership and program managers to develop annual operating and program budgets.
• Prepare financial forecasts, projections, and cost analyses to support organizational planning and decision-making.
• Monitor budget-to-actual performance and investigate significant variances.
• Analyze financial trends and provide recommendations to improve fiscal performance.
• Support programs by providing financial data, analytics, and reporting tools.

Grants and Contract Administration

• Prepare and submit monthly, quarterly, and annual invoices and financial reports to funders.
• Assist in the development, negotiation, implementation, and amendment of contracts and grant budgets.
• Monitor funding agreements to ensure compliance with contractual, regulatory, and reporting requirements.
• Track contract expenditures and revenues to ensure alignment with budgetary and funding expectations.
• Identify and communicate financial and operational risks associated with contracts and grants.

Reporting and Compliance

• Prepare accurate financial reports, written analyses, and presentations for management and funders.
• Assist the Controller with audit preparation related to grants, contracts, and funding sources.
• Serve as the lead preparer of the agency's Uniform Financial Report (UFR).
• Maintain organized financial records and reporting documentation.
• Provide project status updates and financial summaries to management as requested.

Collaboration and Support

• Serve as a financial resource to program and administrative staff.
• Provide guidance and training on budgeting, cost coding, and financial procedures.
• Work collaboratively across departments to support organizational goals and funding requirements.
• Participate in special projects and process improvement initiatives.
• Perform other related duties as assigned.

Qualifications

Education

Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, or a related field.

Experience

• Three to five years of experience in budgeting, financial analysis, grants management, contract administration, or a related fiscal role.
• Experience preparing, analyzing, and interpreting financial reports and statements.
• Experience working with government-funded programs, grants, or contracts preferred.

Knowledge, Skills, and Abilities

• Thorough knowledge of budgeting, financial analysis, and contract administration principles and practices.
• Advanced proficiency in Microsoft Excel, including financial modeling, reporting, and data analysis.
• Experience with accounting systems, payroll software, and financial reporting tools.
• Strong quantitative, analytical, and complex problem-solving skills.
• Ability to collect, organize, analyze, and present large volumes of information with a high degree of accuracy and attention to detail.
• Knowledge of Generally Accepted Accounting Principles (GAAP) and applicable federal and Massachusetts state regulations governing human service providers.
• Strong written and verbal communication skills, with the ability to effectively communicate financial information to both financial and non-financial audiences.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work independently.
• Ability to understand program operations, objectives, and funding requirements and translate them into effective financial management practices.

This position offers an opportunity to play a strategic role in supporting the organization's financial health, funding compliance, and mission-driven programs through strong financial stewardship and collaborative partnership.

Hours:

37.5 hours per week

At AgeSpan, we carefully consider a wide range of factors when determining rate of pay. Actual rate of pay depends on factors including but not limited to internal equity, experience, and qualifications. The pay range for this position is $77,000 - $81,000/year.

Our Commitment to Diversity and Inclusion

AgeSpan is strongly committed to fostering a professional environment that recognizes, respects, and encourages the unique contributions of a broad spectrum of qualified employees. It is important that our employees reflect the diverse communities we serve. We maintain a work atmosphere that allows people of varied backgrounds to grow professionally and contribute to our mission by promoting diversity, equity, inclusion, and work-life balance.