Budget Assistant II - Public Sector Accounting & Admin

Cook-County-State; Chicago (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Cook County State's Attorney Office seeks an Accounts Clerk in the Administrative Services Bureau to handle accounts payable/receivable, requisitions, and invoicing in the EBS system. This role interfaces with SAO staff and multiple Cook County agencies, maintaining vendor records and ensuring timely processing of payments.

Hours are typically Monday–Friday, 8:30 a.m. to 4:30 p.m., with a focus on accuracy, confidentiality, and cross-department collaboration in a dynamic public-service

Qualifications

• Three years direct and significant experience with account ledgers, bank reconciliations, and spreadsheets.
• Excellent verbal and written communication, organizational skills, and the ability to multi-task.
• Proficiency in Microsoft Office applications required.

Responsibilities

• Prepare requisitions, purchase orders and process invoices within EBS accounting system.
• Prepare payment vouchers
• Maintain vendor records used by the SAO as they relate to Child Support matters
• Interact regularly with State’s Attorney’s Office employees
• Interact regularly with other Cook County agencies
• Interact regularly with outside agencies and vendors
• Prepares and reviews monthly fiscal reports for the Child Support Program
• Monitors spending across the Child Support program and instructs budget transfers when needed
• Seeks quotes from vendors and Marketplace contract holders when necessary
• Regular access to confidential information
• Perform additional duties and responsibilities as needed or required

Skills

Communication skills

Organization

Multi-tasking

Education

Bachelor's degree in Finance, Accounting, Business

Tools

Microsoft Office

EBS accounting system

SharePoint

Job description

Cook County State's Attorney Office seeks an Accounts Clerk in the Administrative Services Bureau to handle accounts payable/receivable, requisitions, and invoicing in the EBS system. This role interfaces with SAO staff and multiple Cook County agencies, maintaining vendor records and ensuring timely processing of payments.

Hours are typically Monday–Friday, 8:30 a.m. to 4:30 p.m., with a focus on accuracy, confidentiality, and cross-department collaboration in a dynamic public-service