Budget Analyst & Federal Grant Manager

State of Indiana; Indianapolis (IN); On-site; USD 61,000 - 74,000; Full time

Benefits offered by this job

Medical plan options

Wellness rewards program

Health savings account

Pension plans

Paid time off

Job summary

The State of Indiana is seeking a Budget Analyst & Federal Grant Manager to provide high‑level financial consulting, advanced budget analysis, and full lifecycle federal grant management for the agency. You will oversee budgets, federal grant compliance, and deliver analyses to support executive decisions.

Requires significant independent judgment and expertise in state and federal fiscal processes, financial systems, and regulatory requirements.

Qualifications

• Eight years of full-time professional experience in federal grant management or government budgeting.
• Strong communication skills for diverse audiences, including senior leadership.
• Proficiency with Microsoft Office, especially Excel, and financial reporting tools.
• Experience with grant management systems and accounting software.

Responsibilities

• Manage federal grant funds, including draw billing, budgeting, monitoring, and compliance.
• Prepare federal financial reports and ensure regulatory compliance.
• Oversee PACAP and annual federal planning updates with cost-benefit analysis.
• Provide consultation to senior leadership on budget matters and projections.
• Maintain budgets and funding sources in PeopleSoft Financials.
• Authorize transactions and track personnel budget changes.

Skills

Grant management

Budgeting

Financial analysis

Excel

PeopleSoft Financials

Communication skills

Independent work

EUNA Grants portal

Tools

EUNA Grants management portal

PeopleSoft Financials

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About The Indiana Department of Revenue (DOR):

The Indiana Department of Revenue team is comprised of over 700 staff that are located in 13 locations across the state of Indiana. We work collaboratively with the Indiana Governor's office, the General Assembly, state agencies, individuals, business owners, corporations, tax practitioners, and a variety of tax program participants to administer Indiana's tax laws. DOR administers over 65 tax types and annually processes nearly $21 billion of tax revenue. Our mission is to serve Indiana by administering tax laws in a fair, secure, and efficient manner.

Role Overview:

The Budget Analyst & Federal Grant Manager (Controller E6) provides high-level financial consulting, advanced budget analysis, and full lifecycle federal grant management for the agency. The position ensures assigned areas remain within approved budgets, evaluates fiscal trends, oversees federal grant compliance, and delivers value added analysis to improve operations and support executive decision making. The role requires significant independent judgment and expertise in state and federal fiscal processes, financial systems, and regulatory requirements.

The salary for this position traditionally starts at $67,314.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Manage federal grant funds, including federal draw billing, budget setup, monitoring, and compliance activities.
• Prepare required federal financial reports. (e.g., OSCE 396)
• Ensure compliant, accurate, and timely fiscal administration of federal grants consistent with regulatory and audit requirements.
• Serve as the primary agency oversight lead for the Public Assistance Cost Allocation Plan (PACAP) and annual federal planning updates, ensuring accurate cost-benefit methodologies and maximize federal reimbursement.
• Serve as a primary point of contact for divisional or program budget matters, providing consultation and guidance to senior leadership.
• Maintain project budgets and funding sources within PeopleSoft Financials.
• Approve financial transactions including procurements, hiring requests, and grant related expenditures.
• Track onboarding/offboarding activity and prepare budget impact statements for personnel changes.
• Partner with Accounts Payable, HR, Payroll, Procurement, & Senior Leadership to ensure expenses, projected expenses, and encumbrances align with the budget.
• Engage with internal and external customers to determine information needs and develop actionable plans
• Perform analysis of operations, fiscal trends, contracts, and proposed programs; develop and execute recommendations for improvements.
• Communicate financial and grant information clearly to non financial audiences, including senior leadership.
• Act as primary backup to the Director, assisting with agency-wide financial management, procurement administration, and executive decision support.
• The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Eight years of full-time professional experience in federal grant management, government budgeting, financial analysis, or related fields.
• Excellent written and verbal communication skills in both individual and group settings.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with EUNA Grants management portal
• Broad knowledge and ability to use automated financial and accounting reporting system, PeopleSoft Financials.
• Ability to analyze and solve complex fiscal, budgeting, and grant related issues.
• Ability to analyze financial data and prepare financial reports, statements, and projections.
• Ability to work independently, anticipate problems and initiate corrective actions.
• Ability to research and document findings.
• Ability to establish and maintain effective working relationships

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .